RFB-196-19 Chiller Installation DOCJT Richmond, KY

This Request for Bid (RFB-196-19) is a construction services procurement issued by the Commonwealth of Kentucky's Division of Engineering and Contract Administration on behalf of the Department of Criminal Justice Training (DOCJT) in Richmond, Kentucky. The solicitation seeks sealed bids for HVAC service renovation work classified under commodity code 912 (Construction Services, General, including Maintenance and Repair). The primary deliverable involves the replacement of two existing chillers and chilled water pumps with new equipment and upgraded controls for the chilled water system at the Funderburk Building located at 521 Lancaster Avenue on the DOCJT campus. A mandatory pre-bid meeting and site tour was conducted on March 22, 2019, at 10:00 AM at the Funderburk Building lobby, which was the only scheduled opportunity for contractors to tour the facility. Sealed bids were required to be submitted to the Finance Division of Engineering & Contract Administration at The Bush Building, 403 Wapping Street, 2nd Floor, Frankfort, Kentucky 40601, with a closing deadline of April 11, 2019, at 2:00 PM Eastern Time. Bid documents, specifications, and drawings were available for download at no charge through the State Plan Room website at stateofkyplanroom.com, with optional paid hard copies available through Lynn Imaging. All project documentation and communications were required to be processed through the Owner's Document Collaboration System (eCommunications), and online bidding was prohibited.

The solicitation documents do not identify any specific set-asides for disadvantaged enterprises or restrictions on the types of organizations eligible to respond; however, bidders were required to identify their firm's position as either a prime bidder, miscellaneous subcontractor, material supplier, or other entity type. No incumbent vendors, existing contractors, or current infrastructure integration requirements were identified in the procurement documents. Similarly, the solicitation documents provided do not include pricing information, award amounts, or specific funding sources for this project. The procurement underwent four addenda issued between March 27 and April 5, 2019, with Addendum #2 being disregarded as an erroneous issuance that was corrected in subsequent modifications. Key project contacts included Chris Renaud of Staggs and Fisher Consulting Engineers (859-271-3246), Scott Baker of the Division of Engineering (502-564-5850), Kerrie Dehorty of DOCJT (859-622-8120), and Kristi Sharp, CPPB, of the Division of Contract Administration (502-564-3636), all of whom were available to address contractor inquiries regarding the project.