RFB-191-25 HVAC Replacement Radcliff Veterans Home

The Commonwealth of Kentucky, specifically the Department of Veterans Affairs and the Division of Engineering and Contract Administration, has issued a Request for Bid (RFB-191-25) for an HVAC Replacement Project at the Radcliff Veterans Home located in Hardin County. The procurement seeks a contractor to complete Phase 1 of an HVAC system replacement, which involves removing the existing Variable Refrigerant Flow (VRF) system and installing a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300. The project scope includes comprehensive infrastructure modifications such as replacing HVAC equipment and controls, installing a new chilled and hot water plant, implementing hydronic piping, creating ductwork connections, and performing supporting electrical and plumbing work. A mandatory site visit was originally scheduled for February 19, 2025, at 1:30 PM Eastern Time, located at 100 Veterans Drive in Radcliff, Kentucky. The bid submission deadline has been modified through multiple addenda, with the most recent addendum setting the bid due date as March 12, 2025, at 1:30 PM Eastern Time. Electronic bid submissions are exclusively accepted through the Commonwealth's eProcurement system, and all bidders must be registered in the Vendor Self Service (VSS) system. Contractors are required to submit an Official Bid Document and Bid Bond as a single PDF attachment, with a $0.00 contract amount entered in the e-procurement system.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be open to qualified HVAC and construction contractors capable of executing a complex infrastructure replacement project. While no incumbent vendors are mentioned, the project requires advanced technical capabilities in HVAC systems, electrical infrastructure, and mechanical engineering. The documents suggest the existing infrastructure includes a current VRF HVAC system that will be completely replaced, with buildings 200 and 300 expected to be vacant during construction. Contractors will need to coordinate with facility staff for furniture removal and protect in-place fixtures during demolition and installation. No specific budget range is explicitly stated in the procurement documents, though the comprehensive nature of the project involving multiple systems replacement indicates a significant capital investment. A public bid reading will occur via conference call on the bid opening date at 2:30 PM Eastern Time, with project documents available at no cost through the state of Kentucky plan room website.