Final_RFB_785_2500000473_3_SO_FORM.PDF
PDF 395 KB Posted
- Solicitation number
- RFB-785-2500000473-6
- Issued by
- Hardin County, Kentucky
About this file
This document is a Request for Bid (RFB) issued by the Commonwealth of Kentucky, specifically the Department of Veterans Affairs, for an HVAC Replacement Project at the Radcliff Veterans Home. The solicitation (RFB-191-25) seeks a contractor to complete Phase 1 of the project, which involves replacing the existing Variable Refrigerant Flow (VRF) HVAC system with a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300. The project scope includes removing and replacing existing HVAC equipment and controls, installing a new chilled and hot water plant, hydronic piping, ductwork connections, HVAC controls, and supporting electrical and plumbing infrastructure. A mandatory site visit was scheduled for 2/19/2025 at 1:30 PM, and electronic bids must be submitted through the Commonwealth's eProcurement system by 03/06/2025 at 1:30 PM, with a public bid reading via conference call on the bid opening date.
The solicitation requires all bidders to be registered in the Commonwealth eProcurement System and submit bids electronically, with no hard copy or emailed submissions accepted. Bidders must attach the Official Bid Document and Bid Bond as a single PDF attachment. The project documents and specifications are available at no cost via the state of Kentucky plan room website, with optional paid hard copies available. Contractors must enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount to be submitted on the Official Bid Document. Project contacts include the architect from KLH Engineers, the project manager from the Division of Engineering and Contract Administration, and representatives from the Kentucky Department of Veterans Affairs.
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Text version
Document ID: RFB 785 2500000473 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 3
TITLE: RFB-191-25 HVAC Replacement Radcliff Veterans Home
Date Issued:
02/27/2025 Record Date:
02/27/2025
Solicitation Closes Date:
03/06/2025 Time:
13:30
Solicitation No:
RFB 785 2500000473
Reason for Modification
Addendum Two
Online Bidding Prohibited: No For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2500000473 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 RFB-191-25 HVAC Replacement Radcliff Veterans Home
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
Phase 1 of this project replaces the existing VRF HVAC system with a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300.
Scope of work includes removing and replacing the existing VRF HVAC system equipment and controls with a new chilled and hot water plant, hydronic piping, ductwork connections, HVAC controls and supporting electrical and plumbing scope to accommodate the new HVAC replacement.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2500000473 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
REQUEST FOR BID NO. RFB-191-25
HVAC Replacement- Phase I Radcliff Veterans Home Department of Veterans Affairs Radcliff, Kentucky
Project Description
Phase 1 of this project replaces the existing VRF HVAC system with a new 4-pipe Fan Coil Unit system in Neighborhoods 200 and 300.
Scope of work includes removing and replacing the existing VRF HVAC system equipment and controls with a new chilled and hot water plant, hydronic piping, ductwork connections, HVAC controls and supporting electrical and plumbing scope to accommodate the new HVAC replacement.
SITE VISIT INFORMATION:
There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 2/19/2025 at 1:30 P.M. Eastern Time. Someone from the design team will meet contractors at 100 Veterans Drive Radcliff, KY 40160, meet in the front lobby.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Architect: Kris Schnitgen, KLH Engineers Inc, kschnitgen@klhengrs.com, (859) 462-2338 Project Manager: Greg Schenck, Division of Engineering and Contract Administration, Greg.Schenck@ky.gov,
(502) 234-0519 Agency: Jeremiah Apple, Kentucky Department of Veterans Affairs, jeremiah.apple@ky.gov, (502) 564-9281 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,
(502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by
Document Phase Document Description Page 4
2500000473 Final RFB-191-25 HVAC Replacement Radcliff Veterans Home
Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 2:30 P.M. Eastern Time.
The dial in number is 502-782-2663 or 844-603-5060.
Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2500000473 Final RFB-191-25 HVAC Replacement Radcliff Veterans Home
Total Pages: 5 https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/
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