RFB-171-26 Parks General Butler Building Automation System

The Commonwealth of Kentucky Department of Parks, on behalf of Calloway County, issued Request for Bid (RFB) RFB-171-26 on January 22, 2026, for the replacement of building automation systems at General Butler State Resort Park in Carrollton, Kentucky. The procurement seeks qualified contractors to replace the main building automation system (BAS) panel, unitary temperature control panels (TCCPs), and specified controls across three primary building areas: the main lodge building (including replacement of a water source heat pump), the conference center (including replacement of gas furnaces and condensing units), and guest rooms (including replacement of existing PTAC controls with new wireless thermostats integrated into the lodge building's BAS panel). Existing HVAC equipment not specifically designated for replacement will remain in place. Bids are due by January 30, 2026, at 1:30 P.M. Eastern Time, with submission exclusively through the Commonwealth's eProcurement system. A mandatory site visit was conducted on January 7, 2025, at 10:00 A.M. at 1608 US Highway 227, Carrollton, Kentucky, and a public bid reading via conference call will occur on the bid opening date at 2:30 P.M. Eastern Time. All project plans and specifications are available at no charge through https://www.stateofkyplanroom.com, managed by Lynn Imaging at 1-800-888-0693. Key contacts include Purchasing Agent Susan Ward (502-226-0335), Project Manager Andrew Carter (502-229-0278), and Consultant Gary Hagan of Kerr-Greulich Engineers (502-426-9457).

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular enterprise categories, indicating the opportunity is open to all qualified bidders meeting submission requirements. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, with 24-48 hours required for account activation. The new building automation system must integrate with Kentucky State Parks' existing cloud-based server infrastructure. The Official Bid Document and any required Bid Bond must be combined as a single PDF and uploaded to the eProcurement system, with bidders entering $0.00 for the contract amount in the system while specifying the actual contract amount in the Official Bid Document attachment. No specific award value or budget range is disclosed in the procurement documents; however, bidders should reference Addendum No. 1, which provides clarification on scope exclusions through detailed redline markups indicating work and equipment explicitly excluded from the contract scope.