RFB-160-25 Roof and Exterior Repairs Carter Co Rest Areas

The Commonwealth of Kentucky's Transportation Cabinet, Division of Engineering and Contract Administration, is soliciting competitive bids for roof and exterior repairs at the East and West Bound Carter County Rest Areas located at Interstate 64, Mile Marker 173.5, in Carter County, Kentucky. This Request for Bid (RFB-160-25, Solicitation No. RFB 785 2500000334) seeks qualified contractors to perform comprehensive roofing and exterior work on multiple buildings at both rest area facilities. The scope of work includes removing and replacing existing roof systems with new concealed clip, standing seam metal roof systems on the Restroom Buildings and Vending Buildings at both locations; altering roof framing to accommodate the new roofing systems; installing new reveal metal wall panels on the East Restroom Building's vertical framed portion; installing new aluminum gutters (6" Style K profile) and downspouts (3"x4" profile) with associated components such as fascia, soffit, drip edges, base flashing, and counterflashing on structures at both facilities; adding snow and ice guards; and replacing sidewalks at the East facility. All materials, particularly the aluminum roof-edge drainage system components, must be fabricated from 0.019-inch-thick aluminum and meet specifications detailed in Section 077100 "Roof Specialties" of the contract documents. A mandatory site visit was scheduled for December 17, 2024, with bidders required to visit the East Bound Rest Area at 9:00 AM and the West Bound Rest Area at 10:30 AM to assess existing conditions; contractors were instructed to bring their own equipment if roof access was required for inspection. The solicitation closed on January 9, 2025, at 1:30 PM Eastern Time, with a public bid reading conducted via conference call at 3:00 PM Eastern Time on the same date. Bids must be submitted exclusively through the Commonwealth's eProcurement system with all official bid documents and required bid bonds combined into a single PDF attachment; postal mail, hand delivery, and email submissions were not accepted. Contractors were required to register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, with registration taking 24-48 hours to complete. Addendum No. 1, issued January 2, 2025, clarified and modified original bid documents with substantive revisions to construction drawings and specifications, including modifications to roof demolition and new work plans and the addition of the previously omitted Roof Specialties specification section. Plans and specifications were available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com via Lynn Imaging at 1-800-888-0693, with contractors obtaining documents from other sources not registered as planholders and therefore not receiving addenda.

The procurement documents do not specify set-aside designations or restrictions limiting participation to particular types of organizations, disadvantaged enterprises, or minority-owned businesses, indicating the opportunity is open to qualified general contractors and construction firms meeting Kentucky's contractor registration and bonding requirements. No incumbent vendors or current contractors are identified in the available solicitation materials. The project requires integration with existing infrastructure at the East and West Bound Carter County Rest Areas, with contractors responsible for coordinating work activities at both facilities to ensure minimal disruption to ongoing rest area operations and public access. The contract amount was not disclosed in the available solicitation documents; bidders were instructed to enter $0.00 as the contract amount in the eProcurement system and submit the actual contract amount on the official bid document as an attachment, suggesting the project budget may be estimated but not published to avoid influencing bid amounts. Key project contacts for questions and coordination include Purchasing Agent Kristi Sharp at Kristi.Sharp@ky.gov or (502) 330-9858; Project Manager Ron Harris; Architect Ben Gallagher; and Agency Representative Chris Smith from the Transportation Cabinet. The Customer Resource Center is available for eProcurement and VSS registration assistance at 502-564-9641 or toll-free at 877-973-4357.