RFB-159-26 DJJ Security Upgrades Warren RDC

The Commonwealth of Kentucky, Department of Juvenile Justice, is soliciting bids for security upgrades at the Warren Regional Detention Center located in Bowling Green, Kentucky. This Request for Bid (RFB-159-26) encompasses door modifications and security enhancements including the replacement of selected doors, installation of new tray slots in existing doors within dormitory units and recreation yards, and construction of an exterior sally port outside the west recreation yard. The project requires contractors to work Monday through Friday from 8:00 a.m. to 5:00 p.m., with all work-in-progress doors completed by end of business each day to permit resident occupancy from 5:00 p.m. to 8:00 a.m. on weekdays and throughout weekends. Contractors must work with entire dormitory units available at one time with no residents present during work hours and are required to provide spare hardware including two locks of each type, six hinges of each type, four door pulls and flush pulls of each type, three complete food pass door sets with associated hardware, and five percent additional fasteners and miscellaneous accessories. The mandatory site visit is scheduled for December 16, 2025, at 10:30 A.M. Eastern Time at 1020 Kentucky Street, Bowling Green, Kentucky, requiring attendees to submit NCIC and CAN background check forms to Roberta McCann by December 12, 2025, at 3:00 P.M. The bid submission deadline is January 20, 2026, at 1:30 P.M. Eastern Time, with electronic submission required exclusively through the Commonwealth's eProcurement system (VSS) after prior vendor registration; a public bid reading will occur via conference call at 2:30 P.M. Eastern Time on the same date. Plans and specifications are available at no charge through https://www.stateofkyplanroom.com, and bidders must register as planholders to receive addenda.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Similarly, no specific award value or budget range is disclosed in the available procurement materials. Bidders should enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount to be entered on the Official Bid Document itself. The specification documents indicate that rectangular wire mesh for heavy-duty wire mesh partitions shall be 6 gauge as specified, and that Claborn Manufacturing Company is an acceptable manufacturer for detention enclosure sally ports, suggesting some flexibility in supplier selection. All painting of food passes and doors is excluded from the contract and will be performed by the owner. For questions regarding procurement, bidders should contact Purchasing Agent Susan Ward at 502-226-0335 or Susan.Ward@ky.gov, with technical support available through the Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free 877-973-4357.