RFB-156-26 KSP - Post 4 - Replace and Repair Various HVAC

The Commonwealth of Kentucky, Department for Facilities and Support Services, Division of Engineering and Contract Administration, on behalf of the Kentucky State Police, is soliciting sealed bids through Request for Bid (RFB-156-26) for the replacement and repair of various HVAC systems at Kentucky State Police Post #4 in Elizabethtown, Harrison County. The project scope encompasses replacement of central station air handlers with associated VAV boxes, boilers with associated pumps, chillers with associated pumps, updated control systems with front-end components, and replacement of fan coil units in the education building with packaged rooftop units. Key deliverables include installation of approximately 23,500 square feet of spray foam insulation with R-value 12 thermal resistance, replacement of lay-in ceilings in the Education Building and limited ceiling work in the Main Building, installation of needlepoint bipolar ionization units on specified air handling units and rooftop units, provision of two-stage gas heat in packaged rooftop units with stainless steel heat exchangers, and a chiller capable of operating down to 35°F. The contractor must be responsible for refrigerant recovery and disposal, floor protection, cleaning, natural gas utility coordination, and adherence to seismic design categorization at Design Category C with Building Risk Category IV. A mandatory site visit meeting is scheduled for December 18, 2025, at 11:00 A.M. Eastern Time at 954 Camron Ponder Drive, Elizabethtown, Kentucky, and bids are due on January 15, 2026, at 1:30 P.M. Eastern Time, with a public bid reading via conference call at 3:00 P.M. Eastern Time the same day. Electronic submission through the Commonwealth's eProcurement system is the only acceptable submission method, and bidders must be registered in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24-48 hours for registration completion.

The solicitation documents do not indicate specific set-aside designations or restrictions on organization types eligible to respond, nor do they identify incumbent vendors or current contractors. All bidders must obtain complete project information, plans, and specifications at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com to ensure receipt of all addenda and modifications; contractors obtaining documents from other sources will not be registered as planholders and will not receive updates. The official bid documents must include the Official Bid Document and any required Bid Bond as a single combined PDF attachment, with bidders entering $0.00 for the contract amount in the e-procurement system and the actual contract amount entered on the submitted Official Bid Document. Key project contacts for questions include Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or (502) 401-6239, Project Manager Philip Hurt at philip.hurt@ky.gov or (502) 330-4777, and Consultant Jess Park at jpark@haferdesign.com or (270) 823-6646. The solicitation documents do not specify an estimated contract award value or budget range for this project. Facility maintenance hours are typically 7:30 a.m. to 3:00 p.m. EST, though flexibility may be available during project execution.