Addendum 1.pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-156-26

FOR: Replacement & Repair Various HVAC

Kentucky State Police Post #4 Elizabethtown, Kentucky

DATE: January 8, 2026

RFB-785-2600000271

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to attached addendum for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-156-26 For: Replacement & Repair Various HVAC

Kentucky State Police Post #4 Elizabethtown, Kentucky

Janis Wilhoite, Statewide Procurement Analyst II Division of Engineering and Contract Administration

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T000-LASTNAME-

INT

INDIANA | ILLINOIS | KENTUCKY | OHIO

haferdesign.com

ADDENDUM

Project: RFB-156-26 KSP - Post 4 - Replace and Repair Various HVAC

Addendum No.: 001

954 Cameron Ponder Dr.

Elizabethtown, KY 42701 Date: January 8, 2026

Owner: Commonwealth of Kentucky Project Number: 2502-147

403 Wapping Street

Fankfor, KY 40601 Contract for: ALL

The original specifications and drawings dated November 19, 2025 for the project noted above are amended as noted in this Addendum Number 001. Receipt of this addendum and any subsequent addenda must be acknowledged on the final bid documents. This addendum consists of twenty-one item(s) and attachment(s).

CONTRACTOR QUESTIONS:

1-1 QUESTION: What are typical construction hours? ANSWER: Facility Maintenance typical hours are 7:30a-

3:00p EST. However, they can be flexible.

1-2 QUESTION: Who provides fire alarm system maintenance? ANSWER: Alpha provides fire alarm maintenance.

1-3 QUESTION: Does the contractor need to recover the chiller refrigerant and turn over to KSP, or does the contractor need to dispose of it? ANSWER: The contractor shall be responsible for recovering and disposing of the refrigerant.

1-4 QUESTION: Are contractors responsible for buffing and waxing the vinyl floors? ANSWER: Contractors are responsible for protecting and cleaning floors to maintain existing condition prior to demolition and construction. Contractors shall be responsible for any damages.

1-5 QUESTION: Can you provide information on the roofing warranty? Soprema is the roofing manufacturer that holds the warranty.

1-6 QUESTION: Can you clarify the seismic requirements for the project. The project indicates Seismic Design

Category D. Is this correct? ANSWER: New construction items in the project shall be seismically restrained per the following: Seismic Design Category C, Building Risk Category IV, Importance factor of 1.5 for natural gas piping, boilers, and fire suppression systems. All other piping and components shall use an importance factor of 1.0.

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1-7 QUESTION: The drawings indicate the contractor is responsible for fees associated with the gas meter.

This is not typical. Can you verify? ANSWER: The owner will pay for fees, permits, labor, and material cost associated with installation piping up to the gas meter, and setting of the gas meter. The contractor shall be responsible for providing aid in coordination and scheduling. The contractor is responsible for providing a concrete pad for the utility to set the gas meter, and all downstream natural gas piping, and pipe accessories.

1-8 Are preassembled pump drops acceptable? ANSWER: Yes. Factory assembled grooved end vibration pump suction drops consisting of a suction diffuser with stainless steel basket and diffuser, butterfly valve with offset stem for 360-degree circumferential seating, and pipe spool with thermometer and pressure ports factory assembled and installation ready with flexible couplings are acceptable. Discharge drops consisting of tri-service valve assembly, which includes a spring-actuated check valve and butterfly valve with offset stem for 360-degree circumferential seating, and pipe spool with thermometer and pressure ports factory assembled and installation ready with flexible couplings are acceptable. Assemblies shall be rated for working pressure is 300-psig.

1-9 QUESTION: Is O2 control/feedback required for the boilers? ANSWER: O2 control/feedback is NOT required for the boilers controls.

1-10 QUESTION: Are 2.5” Base Rails required? Refer to note 11 from the equipment schedule. ANSWER: No.

Standard base rails are acceptable.

1-11 QUESTION: Is the needlepoint bipolar ionization (NPBI) for coil cleaning or air cleaning applications?

ANSWER: The NBPI is primarily for coil cleaning.

1-12 QUESTION: Does the NBPI light indicator need to be external to the unit? ANSWER: No.

1-13 QUESTION: What units need NBPI? ANSWER: AHUs 2,3,4,5,6, RTUs 08, 10, 14, 16

1-14 QUESTION: Is two stage gas heat acceptable in the packaged rooftop units? ANSWER: Yes. Still provide stainless steel heat exchanger.

1-15 QUESTION: What is the minimum ambient temperature we need the chiller to run? ANSWER: The chiller shall be allowed to operate down to 35F.

1-16 QUESTION: Are the ductless split units cooling only units? They appear to be, but the Points List (M8.5) mentions heating. ANSWER: Yes, the ductless split units are cooling only. Disregard the heating points listed.

1-17 QUESTION: Sheet M5.1-Note M1- Please provide additional information / clarification on what roof deck areas will require the spray foam insulation. The note appears to be located at the walls only? ANSWER: The intent is for the areas within the outline to be provided with spray foam insulation. This is approximately 23,500 sqft of the floor area.

1-18 QUESTION: Spec section 072119- 2.02 Material Item 1a, states to provide a 15 minute thermal barrier of

1/2 " gypsum board or equivalent material? What is the intent of this specification, to cover all the new spray foamed insulation with drywall ? ANSWER: This is intended as an alternate to foamed-in-place insulation that complies with FM 4880, NFPA 286, UL 1040, or Ul 1715 listed in that same section.

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Attachments: None

By: Jess Park

CC: Distributed through Ecomm.

1-19 QUESTION: I find no thickness or required R- Value as that is blank in section 3.03 application. What thickness does the spray foam need to be applied? ANSWER: The spray foam shall be applied at thickness required to achieve a thermal resistance R-value of 12.

1-20 QUESTION: Can you clarify what ceilings will have to be removed and replaced? ANSWER: Education Building: The lay-in ceiling in the Education building is being removed and replaced completely. Main Building: Refer to the mechanical drawings for the general extent of HVAC demolition and new work. Ceiling removal and replacement shall be limited to areas required to perform the HVAC work indicated. The exact extent of ceiling removal will be determined by the HVAC contractor’s means and methods. The intent is for all disturbed ceilings shall be removed and reinstalled to match existing unless noted otherwise. See item 1- 20 below for security ceilings in cells.

1-21 QUESTION: The security ceiling panels will be difficult to not damage when removing. Can we remove the security ceiling panels and replace them with acoustical ceilings? ANSWER: Yes. In lieu of reinstalling the security ceilings in the cells, provide acoustical lay-in ceiling matching the ceiling being provided in the Education Building. Support sprinkler head and supply and return/exhaust grille from structure. Below is a typical ceiling in these spaces: