RFB-144-26 KVA - EKVC-Elevator Modernization Project

The Commonwealth of Kentucky's Department of Veterans Affairs is seeking bids for the RFB-144-26 KVA - EKVC-Elevator Modernization Project located at the Paul E. Patton Eastern Kentucky Veterans Center in Hazard, Montgomery County, Kentucky. The procurement involves furnishing and installing two new hole-less hydraulic elevator systems to replace existing Elevator #1 and Elevator #2. Contractors will be responsible for complete demolition and removal of existing elevator cabs, power units, and controllers, while reusing existing guide rails, hoistway doors, frames, and sills. The new elevator systems must feature enameled steel cabs with plastic laminate wall panels, stainless steel rails, illuminated ceilings, and stainless steel cab doors. Key project requirements include integrating the complete system with existing electric and fire alarm systems and reusing existing hydraulic piping and electric conduits. A mandatory pre-bid meeting and site visit occurred on December 4, 2025, at 10:30 AM ET, with bids due on December 19, 2025, at 1:30 PM Eastern Time. Bids must be submitted exclusively through the Commonwealth's eProcurement system, with bidders required to register in the Vendor Self Service (VSS) system prior to submission.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation documents. The project requires contractors to be registered in the Vendor Self Service (VSS) system and capable of complex elevator modernization work in a veterans' center facility. Existing infrastructure includes current guide rails, hoistway doors, frames, sills, hydraulic piping, and electric conduits that will be retained and integrated with the new elevator systems. While no specific budget range was provided, the solicitation indicates that bidders should submit their actual contract amount on the Official Bid Document, suggesting flexibility in pricing. The project is managed by Gallagher Office of Architecture, LLC, with key contacts including Architect Ben Gallagher, Consultant Grant Wilson from E-TECH, Project Manager Bill Novak, and Agency Representative Mark Bowman from the Department of Veterans Affairs. Procurement questions should be directed to Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or 502-401-6239.