RFB-129-25 EDU FFA Camp HVAC Replacement

The Commonwealth of Kentucky Department of Education, on behalf of Breckinridge County, has issued Request for Bid (RFB) 129-25 for HVAC replacement services at the FFA Leadership Center Recreation Hall located at 111 FFA Camp Road, Hardinsburg, Kentucky. This procurement solicits comprehensive mechanical, electrical, and architectural work including installation of a variable refrigerant flow (VRF) system with two wall-mounted indoor units per classroom and three fan coil units in the recreation hall, replacement of the existing electrical panelboard with a new 2500-amp service switchboard, upgrade of all fluorescent lighting to LED with enhanced controls including occupancy sensors and daylight harvesting, installation of a new voice evacuation fire alarm system compliant with current code requirements, and replacement of windows and doors to improve thermal comfort and energy efficiency. The project also requires removal of existing window air conditioning units and floor finned tube radiators, installation of condensing units at two exterior locations with integration to the campus Building Automation System, comprehensive electrical work including underground service feeder installation with Schedule 80 PVC conduit, grounding system specifications with copper-clad ground rods, and thermal scanning, arc flash analysis, and fault current studies upon completion. A mandatory site visit was conducted on November 25, 2024, at 10:00 A.M. Central Time, and electronic bids were required to be submitted through the Commonwealth's Vendor Self Service (VSS) system at https://vss.ky.gov by December 10, 2024, at 1:30 P.M. Eastern Time, with a public bid reading scheduled via conference call at 2:30 P.M. Eastern Time on the closing date. Bidders were required to register in the VSS system 24 to 48 hours prior to submission, enter $0.00 for the contract amount in the e-procurement system line item, and submit the actual contract amount on the Official Bid Document as a single combined PDF attachment with any required Bid Bond. All project plans, specifications, and drawings were made available at no charge through https://www.stateofkyplanroom.com, and the Purchasing Agent, Susan Ward, could be contacted at 502-226-0335 for procurement questions.

The procurement documents do not specify set-aside designations, disadvantaged enterprise requirements, or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors are identified in the available solicitation materials. The project requires integration with the existing campus Building Automation System and compliance with the modifications detailed in Addendum One (dated December 3, 2024), Addendum Two (which extended the bid deadline to December 12, 2024), and Addendum Three (issued December 5, 2024, which superseded Addendum Two and reestablished the December 10, 2024, deadline). Acceptable equipment manufacturers are specified in the addenda, including Whalen for fan coils, Magic Aire for unit ventilators, Johnson Controls and Ameresco for control systems, and other equipment suppliers identified in the detailed specifications. The procurement documents do not disclose the contract award value, budget range, or funding sources for this project, and no award date is specified in the available materials.