RFB-108-26 DOC RCC Security Controls Upgrade

The Commonwealth of Kentucky, Department of Corrections, is issuing Request for Bid (RFB-108-26) for security controls upgrade services at Roederer Correctional Complex in LaGrange, Kentucky, located in Morgan County. This competitive sealed bid procurement seeks a qualified contractor to design, fabricate, install, test, and warrant a comprehensive security control system upgrade for Unit 1, ID Tower A, various sally ports and mangates, with an alternate scope option for the entry wing of Unit 3. The scope of work includes removal of existing access control components, upgrade of head end and monitoring location control stations, installation of programmable logic controllers and electronic relay systems, replacement or upgrade of door hardware and frames for five doors, installation of associated raceways and wiring, integration with the existing Simplex fire alarm system, and installation of video intercom devices similar to Aiphone IX Series. Deliverables must include custom software, shop drawings, riser diagrams, equipment specifications, operational and maintenance manuals, factory testing with travel costs for four owner representatives, sixteen hours of on-site operational training, and sixteen hours of maintenance training for facility personnel. Required qualifications include that the Electronics Systems Contractor (ESC) must be pre-qualified and approved prior to bidding, be licensed in Kentucky, maintain ISO 9001:2015 and ISO 45001:2018 certifications, demonstrate a minimum ten-year operating history, and be limited to pre-approved integrators: Southwestern Communications, Inc. (SWC), Southern Steel, Trentech, or Securitas Technology. The bid submission deadline is November 20, 2025, at 1:30 P.M. Eastern Time through the Commonwealth's eProcurement system exclusively, with a public bid reading conference call scheduled for 2:30 P.M. the same day. A mandatory site visit meeting is scheduled for November 4, 2025, at 10:00 A.M. Eastern Time at 4000 Morgan Road, LaGrange, Kentucky, requiring attendees to submit completed NCIC background checks by October 29, 2025, at noon. Written procurement questions must be submitted by 5:00 P.M. on Friday, November 7, 2025. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov at least 24 to 48 hours prior to submission and download all plans, specifications, and bid documents from https://www.stateofkyplanroom.com through Lynn Imaging.

The solicitation does not identify specific set-asides or restrictions on organizational type based on disadvantaged enterprise status; however, the pre-qualification requirement limiting the Electronics Systems Contractor role to four named integrators effectively restricts competition for that critical component. No incumbent vendors or current contractors are identified in the documentation. The project requires integration with existing facility infrastructure, specifically the Simplex fire alarm system and existing Avigilon CCTV system (though the latter integration requirement was eliminated by addendum), as well as coordination with existing facility operations and adherence to work periods established by the Department of Corrections. The contractor is responsible for factory testing expenses including travel and subsistence for four owner representatives for a three-day period and must provide a one-year manufacturer's warranty from substantial completion with quarterly preventive maintenance inspections required. The bid documents do not specify a maximum contract value or budget range; contractors must enter $0.00 for contract amount in the eProcurement system with the actual contract amount entered on the Official Bid Document attachment. Key project contacts include Purchasing Agent Susan Ward at Susan.Ward@ky.gov or 502-226-0335, Project Manager Tony Yates at 502-229-9759, and Architect Shane Wiles at 502-727-5510.