RFB-105-25 Parks - YL GC Golf Bunker Repairs

The Commonwealth of Kentucky, Department of Parks, issued Request for Bid (RFB-105-25) for golf course bunker repairs at Yatesville State Park in Louisa, Kentucky, located in Jessamine County. This construction procurement solicits qualified contractors to perform comprehensive bunker restoration work across 55 sand bunkers, including returning bunker shapes to original dimensions, replacing drainage systems in thirteen bunkers totaling approximately 15,000 square feet, and replacing sand in thirteen bunkers totaling approximately 16,000 square feet, with a total project scope of 33,510 square feet across all bunker locations. Bidders must be certified polymer installers with demonstrated experience performing at least three golf course construction or renovation projects within the past five years and must submit lump sum bids electronically through the Commonwealth's Vendor Self Service (VSS) system at https://vss.ky.gov. All bids must be submitted by November 18, 2024, at 9:30 AM Eastern Time, with a public bid reading conducted via conference call at 11:00 AM ET on the same date using dial-in numbers 502-782-2663 or 844-603-5060 (Conference ID 240522002, Participant code 39750). Interested contractors must schedule mandatory site visits by contacting Andrew Wolfe at 502-764-1559 or andrew.wolfe@ky.gov, and procurement questions should be directed to Kristi Sharp, Purchasing Agent, at Kristi.Sharp@ky.gov or 502-330-9858. The contract duration is 120 calendar days from execution for Substantial Completion, with Final Completion required 15 days thereafter, and the project is evaluated on a lump sum bid basis awarded to the lowest responsive bidder. Bidders must register with VSS at least 24 to 48 hours prior to submission and are cautioned to submit well in advance of the deadline, as technical difficulties or registration delays will not justify late bid acceptance.

The solicitation does not impose set-aside designations for disadvantaged business enterprises, minority vendors, or women-owned businesses; however, bidders are encouraged to utilize such entities as subcontractors and must document outreach efforts or explain efforts to include these groups. No incumbent vendor information is identified in the procurement documents. The project requires compliance with specific material standards, including ST410 Polymer or approved equal, number 8 washed gravel meeting bridging compatibility testing, minimum four-inch dual wall corrugated drainage tile (Advanced Drainage Systems Inc or approved equal), and bunker sand tested and certified by American Association for Laboratory Accreditation-accredited laboratories; all turf restoration must utilize Meyer Zoysia sod. All bids require a bid guarantee of not less than five percent of the total bid amount, with successful bidders required to furnish separate 100 percent Performance and Payment Bonds. Liquidated damages are established at $200.00 per calendar day for delays beyond the Substantial Completion date and $100.00 per calendar day for delays beyond Final Completion. The procurement documents do not specify an explicit contract award value or budget range; however, the project is funded through Commonwealth of Kentucky appropriations for the Department of Parks. All bidders must be registered and active on the Commonwealth of Kentucky Vendor Self Service website and comply with Kentucky Civil Rights Act and Equal Employment Act requirements.