RFB-104-25 Parks - MM GC Golf Bunker Repairs

The Commonwealth of Kentucky, Department of Parks, is soliciting bids for golf course bunker repairs at Mineral Mound State Park in Eddyville, Leslie County, Kentucky, under Request for Bid RFB-104-25 (Solicitation No. RFB 785 2500000197). This invitation to bid requires contractors to restore 13 golf course bunkers by returning bunker shapes to original specifications, replacing drainage systems in approximately 15,000 square feet of bunker area, and replacing sand in approximately 16,000 square feet of bunker area. Bidders must be certified polymer installers with a minimum of three completed golf course construction or renovation projects within the past five years. The work must be completed within 120 calendar days from the contract date for Substantial Completion, with Final Completion required 15 days thereafter, with a project start date targeting Winter 2024/2025. Electronic bids must be submitted exclusively through the Commonwealth's Vendor Self Service (VSS) system at https://vss.ky.gov by November 18, 2024, at 9:30 AM Eastern Time; a public bid reading will occur via conference call on the same date at 11:00 AM ET. Mandatory site visits must be scheduled by contacting Andrew Wolfe at 502-764-1559 or andrew.wolfe@ky.gov, and all bids must include a 5% bid guarantee in the form of a bid bond or certified check. The successful bidder will be determined by the lowest responsive bid submitted by a responsible bidder and must furnish 100% Performance and Payment Bonds; liquidated damages are assessed at $200 per calendar day for delays in achieving Substantial Completion and $100 per calendar day for delays beyond Final Completion.

While there are no specific set-aside designations mentioned in the procurement documents, the solicitation encourages the use of minority and disadvantaged vendors and subcontractors and provides resources for locating such entities. All bidders must comply with Kentucky Civil Rights Act and Equal Employment Act requirements and must certify non-collusion, non-conflict of interest, and legal eligibility to contract with the Commonwealth. Bidders are required to submit a sworn affidavit regarding campaign finance laws, an affidavit claiming resident bidder status if applicable, a vendor report of prior violations from the last five calendar years covering tax, wage and hour, occupational safety, unemployment insurance, and workers' compensation violations, and disadvantaged business enterprise participation documentation. Materials specifications require ST410 Polymer or approved equal, #8 washed gravel meeting bridging compatibility standards, bunker sand meeting specific particle size and distribution requirements verified by American Association for Laboratory Accreditation (A2LA)-accredited laboratories, and drainage pipe that is a minimum four-inch dual wall corrugated tile manufactured by Advanced Drainage Systems Inc. or approved equal, with turf restoration using Meyer Zoysia grass sod. No specific award value or budget range is provided in the solicitation documents; bidders must submit bids in lump sum format with the actual contract amount included in the Official Bid Document attachment. The contractor will be required to maintain a full-time superintendent on-site at all times during work, provide daily construction reports, and coordinate weekly project schedules with the Park's operations.