RFB-05-26 24081AMLBAML, Hopkins County

The Commonwealth of Kentucky, Division of Abandoned Mine Lands, is issuing Request for Bid (RFB) 785 2500000752 for construction services to remediate mining subsidence damage in Hopkins County, specifically addressing the Grapevine Mine located in the #11 Coal Seam. The primary objective is to grout remaining voids in the underground coal mine to resolve subsidence impacts affecting the Dorothy Moore residence and surrounding properties, with a verified sinkhole depression confirmed through 2021 Lidar topography data comparison. Key contractor responsibilities include providing water for drilling and flushing operations (minimum 400 gallons per core hole at 20 gallons per minute flow rate), calling 811 to locate public utilities before commencing work, coordinating with landowners and renters to identify private utilities, and implementing drilling and grouting locations that avoid conflicts with residential plumbing and sewage systems. Bids must be submitted exclusively through the Commonwealth's eProcurement system by July 10, 2025, at 9:30 a.m. Central Time, with a mandatory site visit meeting scheduled for June 26, 2025, at 10:00 a.m. Central Time at 362 Crowley Lane, Madisonville, Kentucky, and a public bid reading via conference call at 11:00 a.m. Eastern Time on the bid opening date. All vendors must register in the Vendor Self Service system at https://vss.ky.gov prior to submission, allowing 24-48 hours for account activation, with project plans and specifications available at https://www.stateofkyplanroom.com through Lynn Imaging. Bidders must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment, entering $0.00 in the e-procurement system while indicating the actual contract amount on the official bid document itself. Procurement questions should be directed to Susan Ward, Purchasing Agent, at 502-226-0335 or Susan.Ward@ky.gov.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise requirements, incumbent vendors, or current contractors. No specific budget range or award value is disclosed in the available procurement documents. Integration requirements include coordination with engineers and geologists who will monitor the mine void filling process to assess effects on septic systems, lines, and drains, though the contractor bears no responsibility if these systems are incapacitated by grouting operations. Should relocation or replacement of septic lines, septic tanks, or water lines become necessary as a result of the project, such work will be performed using utility relocation funds provided separately. Technical assistance for the eProcurement system or vendor registration is available through the Customer Resource Center at Finance.CRCGroup@ky.gov, 502-564-9641, or toll-free 877-973-HELP (4357), with additional project contact available through Seth Jenkins at the Division of Abandoned Mine Lands at 270-871-9555 and the Division office address at 300 Sower Boulevard, 2nd Floor, Frankfort, Kentucky 40601.