RFB 042721 Natural Bridge Mini Golf Concession Lease

The Commonwealth of Kentucky, through the Finance and Administration Cabinet's Division of Real Properties in coordination with the Department of Parks, issued RFB 042721 for a concession lease to operate a mini-golf course and canteen/concession stand at Hoe Down Island within Natural Bridge State Resort Park located in Slade, Powell County. Bidders may submit proposals for either or both activities, with preference given to those bidding on both operations. The facilities operate seasonally from May through October on a daily basis, with hours of operation and pricing to be set by the successful bidder and approved by the park manager prior to each season. The resulting lease agreement will commence on Memorial Day weekend 2021 for an initial one-year term with options to renew for four additional one-year periods upon mutual written consent of both parties. Bidders must provide all equipment, inventory, staffing, and services at their sole expense while complying with all federal, state, and local health and safety regulations, obtaining Powell County Health Department licensing and certification, and maintaining comprehensive liability insurance with minimum coverage of $500,000 per person and $1,000,000 per accident. Bid evaluation criteria consist of pricing (70 points), preference for operating both amenities (10 points), and relevant experience in concessions and mini-golf operations (20 points). The original bid opening date was April 27, 2021, at 2:30 p.m. EDT, which was subsequently extended to May 4, 2021, at 2:30 p.m., with bids submitted in-person to the Division of Real Properties at 403 Wapping Street, Frankfort, Kentucky.

Bidders must submit bids as a percentage of gross receipts with a minimum acceptable bid of five percent (5%) and provide a $100 bid deposit in the form of a certified or cashier's check; no specific set-aside designations or restrictions on types of eligible organizations are identified in the solicitation documents. The Commonwealth retains responsibility for utility costs, refuse collection from common areas, and grounds mowing and weed eating, while the bidder assumes all maintenance responsibilities for the facilities and mini-golf course. Proof of insurance must be submitted within ten days of award, and the Commonwealth reserves the right to reject any or all bids and may cancel the lease with thirty days' notice or for material default with thirty days to cure. All bidders were required to submit an Annual Required Affidavit for Bidders, Offerors and Contractors, which was updated via amendment to ensure compliance with Kentucky campaign finance laws and related statutory requirements. No specific award value or budget range is disclosed in the solicitation documents, as pricing proposals are to be evaluated as part of the competitive bidding process based on the percentage of gross receipts offered by each bidder.