Revised Notice of Intent to Award RFP 180000003072

The Michigan Department of Natural Resources issued RFP 180000003072 for the procurement of 2018 Deer Patches. The solicitation was posted on the SIGMA VSS platform on July 16, 2018, with a submission deadline of July 27, 2018, representing an 11-day bidding period. Six bidders submitted proposals by the due date. The evaluation process was conducted by a team consisting of Dorene Sandoval, Buyer for the DNR/FOD, and Kelly Carter, Public Outreach & Engagement Unit Manager for DNR/Wildlife. Evaluation was based on a two-step process: first, all bidders were assessed on a Pass/Fail basis regarding their demonstrated ability to perform contract activities as specified in Schedule A-Statement of Work, and second, pricing was evaluated to determine the lowest total cost among responsive and responsible bidders. All six bidders met the responsive and responsible requirements and demonstrated the ability to provide the 2018 Deer Patches.

No service-disabled veteran-owned business set-asides were applicable to this solicitation, meaning there were no restrictions on the types of organizations permitted to respond. The initial award recommendation was made to R. A. Dinkel & Associates at $14,250.00 as the lowest bidder; however, this contractor declined the award on August 6, 2018. The award was subsequently recommended to Carolina Emblem Company Inc., the next lowest bidder, in the amount of $23,500.00, pending State Administrative Board approval if applicable. Other bidders and their submitted prices included Kentucky Emblem at $25,000.00, The Emblems Inc. at $29,500.00, Promo Daddy at $34,000.00, and LogoFit at $51,000.00, reflecting a cost range from approximately $14,250 to $51,000 for the deer patch procurement.