Retroreflective Sign Sheeting-FHWA Eligible

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Division of Maintenance, is procuring retroreflective sign sheeting and related materials through a Request for Bid (RFB) to establish a master agreement contract. The solicitation encompasses 16 line items including Type XI retroreflective sign sheeting (100,000 square feet), Type IX fluorescent orange sheeting (2,000 square feet), fluorescent retroreflective sheeting (25,000 square feet), transparent acrylic film with UV protection (20,000 square feet), transfer and application tapes (10,000 square feet combined), printing inks provided at no charge (100 gallons), specially formulated inks (5 gallons), protective overlaminate film (6,000 square feet), delineation panels in white and fluorescent yellow (10 cartons each), color series overlaminate film (6,000 square feet), prismatic white reflective film (6,000 square feet), Controltac vinyl print films (5,000-8,000 square feet), and 3930 Series sheeting (1,250 square feet). All materials must be equivalent to 3M brand products or approved equivalents, meet ASTM 4956-13 specifications, be compatible with HP 300 Series printers, and appear on the Kentucky Transportation Cabinet's List of Approved Materials. Vendors must comply with MUTCD color standards, Buy America and Build America Act requirements, non-collusion certifications, and federal wage and discrimination provisions. The initial contract period runs from award through January 31, 2026, with four optional one-year renewal periods available. The bid closing date is January 30, 2025, at 1:30 p.m. Eastern Time, with a public bid reading scheduled for 3:00 p.m. the same day; a bidders' conference call was held on January 22, 2025, at 1:30 p.m. Evaluation will utilize a best-value approach allocating 95 points to price (lowest bidder receives maximum score) and 5 points to delivery time (best delivery receives maximum score), with pricing firm for the first 12 months and subject to written justification thereafter, and late deliveries incurring a 1 percent daily deduction from invoices.

No specific set-asides for disadvantaged enterprises or restrictions on organizational types are identified in the solicitation documents. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission, with registrations requiring 24 to 48 hours to complete, and all bids must be submitted electronically through the Kentucky Vendor Self Service platform. Bidders must provide firm unit pricing on a per-item basis with delivery quoted as F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all shipping costs and freight claim responsibility. Vendors are required to provide printing ink at no additional charge and furnish qualified technician training on a quarterly basis at no cost. The contract will be funded by Federal Highway Administration resources, ensuring compliance with federal procurement requirements. No specific contract value or budget range is disclosed in the solicitation materials provided.