Retrofit Snow Single Axle Campbell Co

The Commonwealth of Kentucky Transportation Cabinet (KYTC) Division of Purchases is soliciting bids through Request for Bid (RFB) 605 2400000204 for retrofit snow removal services in Campbell County. The procurement seeks one retrofitted single-axle truck unit equipped with specified snow removal equipment including a 10-foot hydraulic snowplow blade, V-box hopper salt spreader with minimum 5.6 cubic yard capacity, liquid chloride dispensing systems, ground speed-oriented control systems with data logging capabilities, and Automatic Vehicle Location (AVL) equipment provided by the Department. Bidders must propose both an annual retrofit fee and an hourly rate for salting and plowing operations conducted between November 1 and April 15, with retrofit fees capped at $40,000 annually for trucks model year 2014 and newer, or $25,000 for trucks model year 2013 and older, and hourly rates not to exceed $200 per hour. Vendors must demonstrate current valid commercial driver's licenses for operators, proper vehicle registration and licensing throughout the contract term, and maintain contractor's general liability insurance with $1,000,000 per occurrence limits, along with Kentucky workers' compensation insurance. Evaluation criteria allocates 70 points for lowest retrofit fee price, 15 points for lowest hourly salting and plowing price, and 15 points for truck age (with newer trucks receiving higher scores). Electronic bid submissions through Kentucky Vendor Self Service (VSS) at https://vss.ky.gov are due by November 1, 2023, at 1:30 PM Eastern Time, with a tentative award date of November 15, 2023; trucks must pass Department inspection prior to November 1 of the initial year and each subsequent snow season. Contract periods extend through April 15, 2030, for trucks model year 2014 and newer, or through April 15, 2026, for older trucks, with no optional renewal periods available.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned enterprises are identified in the procurement documents provided. The solicitation does not identify incumbent vendors or current contractors, though KYTC reserves the right to award fewer trucks than requested to remain within budget constraints established by the State Highway Engineer, and multiple vendors may be awarded contracts for the same county. Bidders must complete a Required Affidavit for Bidders, Offerors, and Contractors attesting compliance with Kentucky campaign finance laws (KRS 45A.110 and 45A.115), which must be notarized and submitted prior to contract award. The annual retrofit payment is structured as seven equal monthly payments beginning upon passing inspection prior to November 1, with subsequent monthly payments through April 15, while salting and plowing operations are compensated at the hourly bid rate with a four-hour minimum guarantee per callout and a two-hour minimum for subsequent shifts. No specific budget range or estimated contract value is disclosed in the procurement documents, though pricing structures and compensation methodology are clearly defined based on equipment specifications and operational requirements.