Retirement, Recognition, and Service Award Plaques

The Missouri Department of Conservation (MDC) has issued an Invitation for Bid (IFB) with solicitation number MDC21061 for retirement, recognition, and service award plaques. The procurement seeks vendors to supply approximately 50 retirement plaques, 5 recognition plaques, and 200 service award plaques annually, with associated engraving services and one-time setup fees. Vendors must provide per-unit pricing for each plaque type, per-character engraving fees, and one-time setup costs, with pricing required for the initial contract period and two potential renewal periods. The solicitation period runs from November 23, 2020, to December 15, 2020, with bids due by 2:00 PM CST on the closing date. Submission methods include electronic submission through the MissouriBUYS system or hard copy delivery to the MDC. The contract will be awarded to the lowest responsive and responsible bidder, with payment terms of Net 45 Days and delivery specified as Free On Board Destination. Vendors must complete and submit all required exhibits and comply with the detailed specifications outlined in the solicitation documents.

The solicitation does not specify any set-aside designations or restrictions on vendor participation, indicating the opportunity is open to all qualified vendors. No incumbent vendor is identified in the documentation, and there are no mentioned requirements for integration with existing infrastructure or technology. The total estimated contract value is not explicitly stated in the solicitation documents. The contract includes provisions for an initial term with two optional one-year renewal periods, during which vendors must provide maximum pricing for each renewal period. While specific budget ranges are not disclosed, the annual estimated quantities suggest a moderate-volume contract for plaque production and engraving services. Vendors are required to provide comprehensive pricing that covers the plaques themselves, engraving services, and one-time setup fees, with the expectation of supplying customized recognition materials for the Missouri Department of Conservation's employee recognition programs.