MDC21061_Apr_21_25_solicitation_doc.pdf
PDF 20 KB Posted
- Solicitation number
- MDC21061
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This is an Invitation for Bid (IFB) issued by the Missouri Department of Conservation (MDC) for retirement, recognition, and service award plaques, solicitation number MDC21061. The procurement seeks vendors to supply approximately 50 retirement plaques, 5 recognition plaques, and 200 service award plaques annually, with associated engraving services and one-time setup fees. The solicitation was open from November 23, 2020, to December 15, 2020, with bids due by 2:00 PM CST. Vendors could submit bids electronically through the MissouriBUYS system or via hard copy, with the contract intended to be awarded to the lowest responsive and responsible bidder. The initial contract term includes potential for two one-year renewal periods.
The solicitation specifies delivery terms as Free On Board Destination and payment terms of Net 45 Days. No specific set-aside designations or vendor restrictions were mentioned, indicating the opportunity was open to all qualified vendors. The bidding process requires vendors to provide per-unit pricing for each plaque type, per-character engraving fees, and one-time setup costs for both the initial contract period and two potential renewal periods. While a specific total contract value was not explicitly stated, the annual estimated quantities suggest a moderate-volume contract for plaque production and engraving services. The contact person for questions is Lisa Larivee, who can be reached at 573-522-4115 or lisa.larivee@mdc.mo.gov.
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Text version
Solicitation Number: MDC21061
Retirement, Recognition, and Service Award Plaques
Invitation for Bid (IFB)
MDC - Dept of Conservation
November 23, 2020 - December 15, 2020
Page:2
General Header Information
MDC21061
No. MDC21061 Title: Retirement, Recognition, and Service Award Plaques Start Date: November 23, 2020 at 4:00:00 PM CST End Date: December 15, 2020 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Retirement, recognition and service award plaques for the Missouri
Department of Conservation.
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: MDC - Dept of Conservation
Lisa Larivee PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 Fax:
lisa.larivee@mdc.mo.gov
Contact Details: If you have any questions, please contact:
Lisa Larivee PO Box 180 Jefferson City MO, 65102 United States Tel: 573-522-4115 Fax:
lisa.larivee@mdc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
MDC21061
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign any exhibits that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
MDC21061
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to MDC, or 2) review and accept the solicitation documents under the
Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
MDC21061 Retirement Recognition and Service Awards.pdf
Addendum 01 MDC21061 Retirement Recognition and Service Awards.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Retirement Plaque -estimated 50 per year each 1.00
Additional Item Fields
1. First Renewal Period(required):-Maximum Price
2. Second Renewal Period(required):-Maximum Price
Item Specification for Retirement Plaque - estimated 50 per year
Description: Plaque
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Engraving Fee each 1.00
Additional Item Fields
1. First Renewal Period(required):-Maximum Price
2. Second Renewal Period(required):-Maximum Price
Item Specification for Engraving Fee
Description: Engraving fee per EACH character
3 One-Time Set-Up each 1.00
Item Specification for One-Time Set-Up
Description:
4 Certificate of Recognition
Plaque - estimated 5 per year each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Item Specification for Certificate of Recognition Plaque - estimated 5 per year
Description: Recognition Plaque
5 Engraving Fee each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Description: Engraving Fee per EACH character
6 One-Time Set-Up each 1.00
Description: One-Time Set-Up fee for Recognition Plaques
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
7 Service Award Plaque -
Estimated 200 per year each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Item Specification for Service Award Plaque - Estimated 200 per year
Description: Service Award Plaque
8 Engraving Fee each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Description: Engraving fee per EACH character
9 One-Time Set-Up each 1.00
Description:
Page:8
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