Respiratory Supplies, Equipment and Maintenance

The West Virginia Department of Administration Purchasing Division, procuring on behalf of the West Virginia Veterans Nursing Facility in Clarksburg, is requesting quotes for respiratory supplies, equipment, and maintenance services under CRFQ 0613 VNF2700000002, with bids due August 25, 2026 at 1:30 p.m. EST. Questions closed August 17, 2026 at 10:00 a.m. EST.

The contract will award to two vendors based on lowest overall combined cost across three disciplines: registered nurse (RN), licensed practical nurse (LPN), and health service worker/certified aide (HSW/CAN). Vendors must provide professional liability insurance ($1 million per occurrence) and automobile liability insurance ($100,000 per occurrence), possess at least 12 months of direct-care staffing experience, and maintain WVCARES registration and current immunizations. No subcontracting is permitted. Vendors must submit three separate pricing pages (one per discipline), a shift coverage plan, and a recruiting plan. The facility will request staffing on a month-to-month basis via email with 24-hour turnaround; staffing will be distributed progressively to the lowest-priced vendor first.

The contract term is one year with up to three successive one-year renewal options, subject to mutual written consent. Rates are fixed for the initial year with no adjustments during the contract term or renewal periods. Estimated annual hours are 19,200 hours for bid evaluation only; no guaranteed minimum volume applies. Mandatory weekend and holiday scheduling is required. Delivery and invoicing are directed to 1 Freedoms Way, Clarksburg, West Virginia. Pricing must be firm for the life of the contract. Vendors must submit bids through wvOASIS, paper delivery, or facsimile; all bids require a valid signature and acknowledgment of all addenda. Commercial General Liability and Automobile Liability insurance are required. Vendors must be registered with the West Virginia Purchasing Division prior to award. Contact Jessica L. Riley, Buyer, at 304-558-0246 or jessica.l.riley@wv.gov for inquiries.