Resource Fair Items - Office of Public Safety

The City of Philadelphia's Office of Public Safety is issuing a micro purchase solicitation for Resource Fair Items, posted on May 9, 2026, with a deadline for quote submission on May 21, 2026. This procurement seeks promotional products and safety equipment for distribution at a resource fair, including items such as disposable CPR masks with pouches, custom LED safety bands, custom pencils and pouches, branded backpacks (Nike Brasilia, JanSport, and Sprayground models), retractable USB flash drives with key rings, zippered vinyl portfolios with debossed imprinting, customized pill boxes, personal care kits containing six pieces including toothpaste and first aid supplies, pocket reading magnifiers with LED lights, and customized water bottles. All items must feature the Office of Public Safety logo in either full color or white imprinting as specified. Prospective bidders must quote all listed items to be eligible for award consideration, and the City reserves the right to award the contract as a whole or by individual line item, whichever serves the City's best interest. Awards will be made to the lowest responsive and responsible bidder, and no delivery or services may commence until formal notification is received from the department. Quotations must be electronically submitted through PHLContracts by authorized company representatives with a completed Consent and Authorization Agreement, and all quotes are valid for 60 days from submission.

The procurement is designated as a micro purchase with a maximum quoted price threshold of approximately $41,000 (adjusted annually by CPI-U), and all pricing must be net and exclusive of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales taxes. Bidders must deliver products FOB Destination Point at the quoted prices and maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance at $300,000 per occurrence. While no incumbent vendors or current contractors are identified in the solicitation materials, the procurement welcomes submissions from Local Business Entity (LBE) certified vendors and includes an optional LGBTQ Applicant Data Form for self-certification purposes. All sellers must certify compliance with Philadelphia's business tax requirements, nondiscrimination ordinances, ethics laws, and protected health information standards, and must verify they are not indebted to the City for delinquent taxes or other obligations. The contract term is automatically 365 days from the effective date specified in PHLContracts with no extensions beyond this period, and all payments will be made through electronic deposit.