Residential Refuse, Recycling and Yard Waste Collection

The City of Harvard, Illinois is requesting proposals for exclusive residential refuse, recycling, and yard waste collection and disposal serving approximately 2,600 households over a five-year term commencing January 1, 2027, with proposals due September 18, 2026 at 5:00 p.m.

The scope encompasses weekly curbside refuse collection for detached single-family dwellings and multi-family residential buildings of no more than six units; weekly recyclable material collection (plastics, glass, metals, paper, and cardboard); weekly yard waste collection for eight months annually (April through November); seasonal fall and spring leaf vacuuming; bulk item collection; and special Christmas tree collection in January. The contractor must also provide municipal services at no additional cost, including container and disposal services for city buildings and parks. Pricing shall be submitted on a monthly flat-fee basis for both 65-gallon and 95-gallon tote options, with separate quotations required for the general collection program and an enhanced program including E-Waste and White Goods collection services. The contractor furnishes all labor, materials, equipment, disposal facilities, and totes at no resident cost. Service charges are billed quarterly in advance directly to billing addresses or property owners, with excess volumes, White Goods, and E-Waste collections billed separately with payment due within fifteen days.

Insurance requirements include comprehensive general liability of $2 million per occurrence, automobile liability of $2 million per occurrence, and umbrella coverage of $5 million. A $5,000 proposal security deposit is required with submission. The City reserves the right to reject any or all proposals and may evaluate factors beyond cost, including contractor experience, proposal quality, and service understanding. The anticipated award date is October 27, 2026. No formal bidder's conference or site visit is scheduled.