Residential Life - HVAC Preventative Maintenance Services - Supplier Inquiries & Responses

Louisiana State University and Agricultural & Mechanical College has issued an Invitation to Bid (ITB) for Residential Life HVAC Preventative Maintenance Services, solicitation RFQ-0000002625, targeting qualified HVAC contractors to provide comprehensive maintenance for residential campus buildings. The contract, effective from award date until June 30, 2026, includes an option to renew for two additional one-year periods. The procurement covers six specific buildings: McVoy Hall, Miller Hall, Herget Hall, Pentagon Activity Center, Taylor Hall, and the Old President's House. Services include three operational maintenance visits and one annual comprehensive inspection per year for each unit, with quarterly filter replacements. The maintenance will encompass various HVAC equipment types, including air handler units, DX units, fan coil units, VRVs, cassettes, heat recovery units, and wall-mounted units. Contractors must provide detailed service reports after each visit, identify potential repairs beyond preventative maintenance, and submit proposals for additional work. The bid is due on October 14, 2025, at 11:00 AM CT, with electronic submissions required at lsubids@lsu.edu. The award will be made on an "All or None" basis to the lowest responsible and responsive supplier.

Contractors must possess a Louisiana Commercial Contractor's License with an HVAC classification and provide proof of insurance. The bidder must also comply with LSU's environmental, health, and safety policies. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement appears open to qualified commercial HVAC contractors meeting the specified requirements. The solicitation does not explicitly state a total contract value or budget range, though the scope suggests a comprehensive maintenance contract for multiple residential facilities. No incumbent vendor information is provided in the documentation. The contract structure allows for potential two-year extension beyond the initial June 30, 2026 end date, which could provide long-term stability for the selected contractor. Evaluation will focus on technical capability, compliance with licensing and insurance requirements, and competitive pricing, with the lowest responsible bidder expected to receive the contract.