Residence Hall Foam Mattresses(UW-MAD)[20-5148]

The University of Wisconsin-Madison is seeking bids for residence hall foam mattresses through a Request for Bid (RFB) #20-5148 issued by Purchasing Services. The procurement specifically targets two mattress types: 36" x 80" cut foam dual-sided mattresses and 36" x 80" cut foam mattresses for University Housing. Bidders must provide mattresses with XP FR-FB 210 Denier polyurethane-coated nylon ticking, high-resilient polyurethane foam cores with a minimum 1.5 lb. per cubic foot density, and individual poly bag wrapping of at least 4 mil. thickness. Vendors must comply with Consumer Products Safety Commission and California flammability standards, and provide a minimum 3-year unconditional warranty with 7 years prorated coverage. Key bidder qualifications include 10 years of experience in the mattress business, being an original manufacturer, authorized distributor, or dealer, and providing three client references from comparable-sized institutions within the past three years. The solicitation was posted on December 17, 2019, with written questions due by December 27, 2019, and sealed bids due by January 7, 2020, at 2:00 p.m. CST. The initial contract term will run from February 1, 2020, through January 31, 2023, with potential automatic renewal for two additional one-year terms.

The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The University anticipates purchasing an average of 200 to 1,300 mattresses annually, with an estimated yearly contract value of $150,000. Historical purchasing data indicates annual order volumes ranging from 831 units (2015-2017 average) to 1,360 units (2018-2020 average), with typical minimum annual orders of approximately 500 units. The awarded vendor must establish a removal and recycling program for foam and innerspring mattresses, with mattresses prohibited from landfill disposal. A recycling fee is included in the bid specifications, and the University qualifies for governmental and educational discounts. Payment terms are net 30 days upon acceptance, and bidders may be required to submit non-charge, non-returnable samples for evaluation after bid opening. The University reserves the right to require oral presentations, product demonstrations, or vendor site visits at its sole discretion, and award will be made based on lowest net unit prices or lowest lot total as deemed in the University's best interest.