Requests for Proposals for HVAC Direct Digital Controls

Lane County School District No. 4J (Eugene Public Schools) is seeking qualified Automated Logic Corporation (ALC) Direct Digital Controls (DDC) contractors through a Request for Proposals (RFP) issued on December 23, 2025, with responses due by January 22, 2026, at 2:00 PM. The procurement seeks comprehensive HVAC control services across 37 district facilities, including preventative and corrective maintenance, system troubleshooting, diagnostics, design, installation, system expansion, WebCTRL software support, staff training, commissioning, programming, calibration, documentation updates, and emergency after-hours service. Proposers must be authorized ALC dealers with a minimum of five years' experience in ALC control system installation and service, preferably in K-12 or institutional settings, with technically certified staff capable of responding to service requests within 24 hours. The evaluation will be conducted on a 140-point scale, assessing company history, K-12 experience, capabilities, servicing methodology, pricing, hourly rates, material discounts, and professional references, with potential interviews offering up to 40 additional points. The contract term is 12 months from the award date, with the possibility of four additional 12-month extensions.

Proposers must comply with Oregon Revised Statutes, including prevailing wage requirements, non-discrimination in employment, resident status certification, and contractor registration with Oregon's Construction Contractors' Board. Insurance requirements include General Liability ($1,000,000 per occurrence/$2,000,000 aggregate) and an Umbrella policy of $5,000,000, with performance and payment bonds equal to 100 percent of the contract sum. Background checks are required for individuals with student contact. The district estimates annual expenditures between $25,000 and $250,000, with proposals limited to six pages and required to detail company history, K-12 experience, staff qualifications, servicing methodology, pricing structure, fully burdened hourly rates, equipment and material discounts, and professional references. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the procurement focuses on ALC-authorized contractors with demonstrated experience in educational facility HVAC control systems.