Summary of Addendum 01 HVAC Direct Digital Controls

This addendum document pertains to Lane County School District No. 4J (Eugene Public Schools) in Oregon and modifies the Request for Proposals for HVAC Direct Digital Controls issued on December 23, 2025. The procurement seeks qualified Automated Logic Corporation (ALC) Direct Digital Controls contractors to provide comprehensive HVAC control services across 37 district facilities. Services required include preventative and corrective maintenance, system troubleshooting, diagnostics, design, installation, system expansion, WebCTRL software support, staff training, commissioning, programming, calibration, documentation updates, and emergency after-hours service. Proposals must be submitted by January 22, 2026, at 2:00 PM. The contract term is 12 months from the award date, with the option for four additional 12-month extensions.

Pricing for the contract is estimated between $25,000 and $250,000 annually, with proposals required to detail fully burdened hourly rates, equipment and material discounts, and pricing structures. Proposers must be authorized ALC dealers with a minimum of five years' experience in ALC control system installation and service, preferably in K-12 or institutional settings, and must maintain technically certified staff capable of responding to service requests within 24 hours. Insurance requirements include General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate and an Umbrella policy of $5,000,000, with performance and payment bonds equal to 100 percent of the contract sum. Evaluation will be conducted on a 140-point scale assessing company history, K-12 experience, capabilities, servicing methodology, pricing, and professional references, with potential interviews offering up to 40 additional points. Proposers must comply with Oregon Revised Statutes, including prevailing wage requirements, non-discrimination in employment, and contractor registration with Oregon's Construction Contractors' Board.