Request new Contract for Fire Sprinkler Testing, Inspection, Maintenance, and Repairs

The State of Oregon, through its Department of Administrative Services (DAS), Procurement Services and Enterprise Asset Management, is seeking proposals for Fire Sprinkler Testing, Maintenance and Repair Services under RFP No. S-10700-00009417. The procurement covers annual fire sprinkler testing, inspections, and necessary deficiency repairs for state-owned and leased facilities in Eugene, Portland, Clackamas, Salem, and Wilsonville areas. Proposers must possess certified fire inspector credentials and construction contractor registration, with key deliverables including annual, three-year, and five-year inspections of fire sprinkler systems, fire hydrants, fire service mains, and water tanks. Evaluation criteria will prioritize pricing, with the lowest proposed hourly labor rates receiving the highest points. The initial contract term is two years, with potential renewals extending up to ten years total. Proposals are due by December 13, 2024, at 4:00 PM Pacific Time, with a firm offer period of 180 days. Proposers must demonstrate technical capability through key personnel resumes, applicable credentials, and a comprehensive reference check process.

The state encourages participation from certified minority, women, emerging small, and service-disabled veteran-owned businesses through its COBID (Certification Office for Business Inclusion and Diversity) program. Proposers must submit an outreach plan detailing their strategy for subcontracting with certified firms and reporting subcontract details if awarded the contract. The RFP requires proposers to complete a Responsibility Inquiry, which includes disclosing financial statements, performance history, and licensing information. For contracts exceeding $500,000 with 50 or more full-time workers, proposers must possess an unexpired Pay Equity Certificate. While specific budget ranges are not explicitly stated, the contract covers multiple state facilities and requires comprehensive fire safety system services. Proposers must also complete a Disclosure Exemption Affidavit to protect any proprietary information submitted in their proposal, with the understanding that final disclosure determinations will be made according to Oregon's Public Records Law.