Request for Video Surveillance

Coloma Community Schools is seeking proposals for a comprehensive district-wide digital surveillance system through a Request for Proposal (RFP) issued for video surveillance equipment and installation. The procurement targets a cloud-based security camera system to be implemented across all school buildings, with a specific preference for Verkada cloud-based cameras. Key deliverables include a complete system solution encompassing camera installation, wiring, components, staff training, and ongoing technical support. The project requires five flat-screen monitors for live video monitoring, with technical specifications mandating 1080p resolution cameras, IP66 rating, infrared night vision, and motion detection capabilities. Contractors must provide comprehensive documentation including proof of manufacturer relationships, project references, and demonstrated experience with similar installations. The proposal requires sworn statements disclosing familial relationships with school board members and certification of non-involvement with Iran-linked businesses. Bids are due by 11:00 a.m. on March 1, 2019, at the Coloma Community Schools Administrative Office, with the installation targeted for summer 2019 and completion expected by August 2019.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified technology and security systems contractors capable of meeting the detailed technical requirements. While no incumbent vendors are mentioned, the system must integrate with existing school infrastructure and comply with FERPA regulations. The document indicates a preference for a 10-year warranty on security cameras, suggesting a potential long-term investment. Although a specific budget range is not disclosed, the comprehensive nature of the project—covering multiple school buildings with cloud-based surveillance, monitoring screens, and extensive technical support—implies a significant capital investment. Bidders will be evaluated on their technical capabilities, system comprehensiveness, manufacturer relationships, past performance, and ability to meet the specified technical and administrative requirements. The school district reserves the right to accept or reject any proposals, indicating a competitive selection process.