Request for Technology Renovations

Mason Public Schools is issuing a Request for Bid (RFB) for technology renovations at Steele Street Elementary School in Mason, Michigan, located within Grand Traverse County. The procurement encompasses the purchase and installation of comprehensive classroom multimedia systems across multiple instructional facilities, including 25 short-throw interactive projectors, 25 video switchers, 25 voice amplification systems, 102 speakers, 25 document cameras, and 25 wireless presentation systems, supplemented by infrastructure cabling, installation services, training, and warranty coverage. Qualified contractors must demonstrate capability to deliver complete turnkey solutions with equipment specifications complying with EIA/TIA, NEC, IEEE 802, and MIOSHA safety standards, and must provide comprehensive insurance coverage including workers' compensation, general liability, auto liability, and contingent liability policies with specified minimum limits. The contractor is responsible for all transportation, delivery, installation, testing, documentation, and training services. A pre-bid conference was held on November 2, 2021, with bids due November 12, 2021, at 1:00 PM. Work is scheduled to commence the week of May 2, 2022, with substantial completion targeted for July 29, 2022, and project close-out by August 29, 2022. The bid package includes detailed specifications, connection diagrams, equipment lists, and building diagrams across multiple facility locations.

Bidders must submit five percent (5%) bid security in the form of a bid bond or certified check, and selected contractors must provide performance and payment bonds equal to one hundred percent (100%) of the contract amount. Manufacturers are required to provide standard warranty coverage with optional three-year and five-year extended warranty options available. The bid includes allowances for owner-directed infrastructure upgrades totaling $5,000.00, and a ten percent (10%) retainage is held on all payment requests until final project completion and close-out as determined by the owner and designer. The procurement documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current technology integration requirements. No explicit budget range or award value is specified in the available procurement materials; however, the scope and complexity of the multimedia infrastructure project, combined with the allowance for infrastructure upgrades, suggests a substantial contract value.