Request for Security Camera System Upgrade

Edwardsburg Public Schools (EPS) is seeking a comprehensive security camera system upgrade through a Request for Proposal (RFP) for replacing analog surveillance infrastructure with a digital network video recorder (NVR) system. The project involves replacing 8 analog digital video recorders (DVRs) and approximately 100 cameras with updated IP-based digital cameras across nine buildings, including 5 schools, administration building, transportation facility, performing arts center, and football press box. Bidders must be located within a 50-mile radius of EPS and hold Gold or Platinum Partnership certification for camera hardware, with preference given to Exacq Certified (preferably Enterprise) vendors. The project requires a complete "turn-key" solution, including installing NVR/server, configuring frame rates, wiring and mounting cameras, testing and certifying wiring runs, labeling network runs, aiming cameras, setting up motion detection areas, and connecting cameras to the NVR/server. A mandatory pre-bid meeting is scheduled for May 29, 2019, at 9am EDT, with sealed bids due by June 10, 2019, at 2pm EDT. The project timeline includes work beginning June 25, 2019, with substantial completion required by September 1, 2019, and final award announcement at the Board of Education Meeting on June 24, 2019.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The existing infrastructure includes Cisco Power over Ethernet (PoE) switches with 10Gbps uplinks between closets and minimum 1Gbps links elsewhere, which will be maintained by EPS through internal VLANs and switch port assignments. Bidders are required to submit pricing for mandatory items, optional analog-to-IP converters, and an optional 3-year warranty extension. While specific budget ranges are not explicitly stated, the comprehensive nature of the project and the requirement for a complete system upgrade suggests a significant investment in upgrading the district's security infrastructure. EPS will provide access to installation areas and existing network infrastructure, with the expectation that the selected vendor will seamlessly integrate the new security camera system into the current technological ecosystem.