Request for School Furniture Purchase and Installations

Mason Public Schools in Mason, Michigan, is soliciting sealed bids for school furniture purchase and installation services through two related procurement opportunities. The primary solicitation, issued March 2, 2020, with a deadline of March 11, 2020 at 1:00 p.m., seeks qualified furniture dealerships to provide furnishings and equipment for the Alaiedon Elementary Addition & Remodel (Project 5-4331) and North Aurelius Elementary Addition & Remodel (Project 5-4332), both located in Mason, Michigan. The furniture procurement encompasses multiple categories and units across both elementary schools, including classroom furniture (various chair types, task chairs, lounge seating, tables, and storage units), office furniture, and specialized fixtures for kindergarten classrooms, pre-K rooms, administrative offices, special education spaces, and support facilities. Detailed furniture specifications and quantities are provided in comprehensive floor plans prepared by GMB Architecture + Engineering, dated February 13, 2019, which bidders must follow precisely. Bidders must submit two complete copies of sealed proposals, plainly labeled with the project designation, to Mason Public Schools Administration Building at 201 W. Ash Street, Suite 2A, Mason, Michigan 48854, with public bid opening and reading occurring at the administration building at the scheduled time on March 11, 2020. The Board of Education will evaluate proposals and make award determinations at a later date, with evaluation criteria including proposal compliance with specifications, bidder qualifications, and any other factors the Board deems in its best interest, though the Board reserves the right to reject any or all bids and is not obligated to accept the low bid.

Bidders must be qualified furniture dealerships and must provide bid security equal to five percent of the total bid amount, submitted as a bid bond, certified check, cashier's check, or money order payable to Mason Public Schools. For bids exceeding $50,000, Performance and Labor and Material Payment Bonds covering 100% of project value are required, and bidders must demonstrate bondability for bid acceptance. All bidders must complete and have notarized the Affidavit of Bidder form and the Affidavit of Compliance - Iran Economic Sanctions Act, with failure to complete these forms resulting in automatic bid disqualification. No prevailing wage rates apply to this project unless qualified bond dollars are used, in which case bidders should consult with the project architect. Bidding documents and electronic specifications became available for review and download after February 21, 2020, from GMB Architecture + Engineering at www.gmb.com under "Bid Sets" or from their Holland, Michigan office, with vendors responsible for obtaining their own printed sets if desired. Proposals will remain firm for sixty days from the bid opening date, and no specific budget range or award value is disclosed in the available documentation.