Request for Roofing Bid

Ida Public Schools is soliciting roofing bids for EPDM roof replacement work at the district's middle school located at 3143 Prairie Street in Ida, Michigan. The project scope encompasses the installation of a Carlisle Sure-Seal FleeceBACK Adhered EPDM roofing system covering approximately 7,000 square feet across the Computer Lab, 7th and 8th grade classrooms, and Boiler Corridor areas. The work includes thermal moisture scanning, replacement of wet insulation, removal and cleaning of existing EPDM flashings, power washing of the existing membrane, overlay installation of new FleeceBACK 115 EPDM membrane, and installation of new edge metal fascia and gutters. Qualifying contractors must demonstrate a minimum of ten years of experience installing single-ply EPDM roofing systems, maintain current E.M.P. ratings, locate within a 40-mile radius of the jobsite, carry a minimum of $1,000,000 liability insurance and worker's compensation coverage, and comply with Michigan Department of Labor prevailing wage standards and Michigan School Safety Legislation. The project deliverable is a complete 20-year Total System Edge-to-Edge Warranty covering both labor and material with no dollar limitations, peak wind gust coverage of 55 miles per hour, and coverage for accidental punctures and hail damage. A mandatory pre-bid meeting is scheduled for November 11th at 10:00 a.m. at the middle school, prospective bidders must schedule job site inspections prior to bid submission, and completed bids are due by November 17th at 3:30 p.m. to Ida Public Schools. The contractor must begin work on May 20th with project completion by August 22nd, 2018, and payment shall be made in two draws: 60 percent upon 50 percent project completion, 35 percent upon final completion with owner inspection, and the final 5 percent contingent upon receipt of the warranty documentation.

No set-aside designations or restrictions specific to disadvantaged enterprises are referenced in the procurement documents. However, the procurement does impose strict contractor requirements, including mandatory factory training and authorization from Carlisle SynTec, with any contractor not meeting this requirement subject to automatic rejection; no subcontractors are permitted, and all applicators must be factory-trained by Carlisle. Familial disclosure documentation compliant with Michigan Compiled Law 380.1267 is mandatory for all bids submitted. Contractors proposing alternative roofing systems must submit pre-qualification documentation fourteen days before the bid deadline. While no specific incumbent vendor or current contractor is identified, the specification mandates the use of Carlisle materials and systems, requiring shop drawings, manufacturer certifications, foreman training documentation, and sample warranty documentation prior to commencing work, along with a non-sales manufacturer inspection upon completion prior to warranty issuance. No explicit budget range or award value is provided in the procurement documents; pricing shall be submitted on a base bid form with unit pricing options for wood blocking replacement, insulation installation, cast iron drain strainers, additional repairs, and pipe supports.