Request for Quotes (RFQ) – Annual Pricing for Provision and Delivery of Topsoil

Dorchester County, South Carolina is seeking qualified vendors to provide topsoil through a Request for Quotes (RFQ) No. 2026-39 for annual pricing and delivery to various county locations. The procurement specifically requires clean, natural soil free of debris, rocks, roots, stumps, and organic refuse, with a reasonably consistent texture and quality. The county anticipates intermittent deliveries to support routine maintenance, landscaping, restoration, and construction-related activities, with historical usage of approximately 162.39 yards from February through September 2025. Vendors must submit quotes by January 6, 2026, at 2:00 p.m., with questions due by January 2, 2026, at 2:00 p.m. The contract will run from January 30, 2025, through January 29, 2026, with delivery required within two business days of order receipt to sites including 235 Deming Way in Summerville. Pricing must be submitted on a per-ton basis before sales tax, with costs including both material and delivery, and quotes must remain firm for the entire contract term. The county reserves the right to award the contract to one or more vendors based on pricing, availability, and ability to meet delivery requirements.

The RFQ does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must possess comprehensive general liability insurance with minimum $1,000,000 limits, automobile liability coverage with $1,000,000 combined single limits, and workers' compensation as required by South Carolina law. Contractors must comply with the Drug-Free Workplace Act and maintain valid business licenses in all relevant jurisdictions. While no specific budget range is provided, the county will select the lowest responsive and responsible quote meeting all specifications, as verified by the Purchasing Services Manager. The successful bidder will receive a purchase order serving as the contract, with payment made within thirty days following approval of a proper invoice after material delivery. Contractors will be responsible for immediately repairing any damage to county or private property resulting from their operations, with repair costs potentially deducted from monies due if not completed satisfactorily. No incumbent vendors or specific technology integration requirements are mentioned in the solicitation.