Request for Quotes (RFQ) – Annual Pricing for Provision and Delivery of Fill Dirt

Dorchester County, South Carolina, is soliciting quotes through a Request for Quotes (RFQ) for annual pricing of fill dirt to be delivered on an as-needed basis to various County locations. The procurement seeks clean fill dirt suitable for general construction and backfill purposes, with strict specifications requiring materials to be free of organic matter, roots, stumps, trash, debris, and contaminants. Vendors must be capable of delivering ordered quantities within two business days to locations including 235 Deming Way in Summerville, with pricing to be submitted on a per-ton basis before sales tax. The solicitation includes a question submission deadline of January 2, 2026, at 2:00 p.m., with final quotes due by January 6, 2026, at 2:00 p.m. The contract term will span one year from the County's established effective date, with the County reserving the right to issue purchase orders to one or more vendors based on pricing, availability, and delivery capabilities. Award will be made to the most responsive and responsible firm meeting all specifications, with the lowest qualifying quote receiving the purchase order.

The RFQ does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain comprehensive insurance coverage, including general liability insurance with a $1,000,000 aggregate limit, automobile liability coverage of $1,000,000 combined single limit, and workers' compensation insurance compliant with South Carolina law. The County will withhold seven percent sales and use tax from invoices of non-South Carolina companies unless a valid Use Tax Registration Certificate Number is provided. While specific budget ranges are not detailed, the procurement suggests an ongoing need for fill dirt to support routine maintenance, repairs, and small construction activities across various County departments, including Water & Sewer operations. Payment terms stipulate that the County will remit payment within thirty days following approval of a proper invoice, indicating a structured and predictable compensation approach for successful vendors.