Request for Quotes (July 4th Fireworks Display)

The City of Rosenberg is seeking qualified vendors to produce a 20-minute fireworks display for its annual Family 4th Independence Day Celebration through Request for Quotes #2025-05QQ. The event is scheduled for July 4, 2025, at approximately 9:30 p.m. at Seabourne Creek Nature Park, located at 3831 State Highway 36 South in Rosenberg, Texas. Vendors must provide a display choreographed to patriotic music, utilizing aerial shells ranging from 3 to 10 inches, with a comprehensive setup beginning at 8:00 a.m. on the event day and a potential weather contingency date to be mutually determined. The procurement requires vendors to submit detailed documentation including company information, organizational structure, key personnel, financial references, and at least three references for similar-sized displays by the submission deadline of August 22, 2024, at 2:00 p.m. Vendors must demonstrate expertise in fireworks displays and comply with National Fire Code regulations, with the city emphasizing professionalism and quality in the selection process.

The contract period will run from October 1, 2024, to September 30, 2027, with the option to renew for up to two additional one-year terms. The total budget for the fireworks display is set at a not-to-exceed amount of $38,500.00. Vendors must provide proof of General Liability Insurance and be prepared to submit an insurance certificate naming the City of Rosenberg as an additional insured. The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Invoicing will be processed through rosepayable@rosenbergtx.gov, and the city is exempt from Texas Sales Tax and Federal Excise Tax. The successful vendor will be responsible for all aspects of the display, including setup, monitoring, cleanup, and ensuring full compliance with all relevant safety and regulatory requirements. The contract opportunity covers Fort Bend County and is specifically located in the Rosenberg area of Texas.