Request_for_Quotes_(July_4th_Fireworks_Display).pdf

REQUEST FOR QUOTATIONS

Solicitation #2025-05QQ

REQUEST FOR QUOTES (JULY 4TH FIREWORKS DISPLAY)

City of Rosenberg

2110 4th Street

Rosenberg, TX 77471

RELEASE DATE: July 24, 2024

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: August 22, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/rosenbergtx https://procurement.opengov.com/portal/rosenbergtx

City of Rosenberg

REQUEST FOR QUOTATIONS

Request for Quotes (July 4th Fireworks Display)

I. Introduction II. Request for Quotes

III. Vendor Questionnaire

Attachments:

A - Fireworks Launch Site

Request For Quotations #2025-05QQ Title: Request for Quotes (July 4th Fireworks Display)

1. Introduction

1.1. Summary

The City of Rosenberg is requesting quotes from qualified vendors to produce a Fireworks Display as the finale for our annual Family 4th Independence Day Celebration.

Date/Time of Event: Friday, July 4, 2025, at approximately 9:30 p.m.

Weather Date: On a mutually agreed upon date.

Event Location: Seabourne Creek Nature Park - 3831 State Highway 36 South, Rosenberg, TX 77471

Delivery/Set-up Time: Friday, July 4, 2025, at 8:00 a.m.

The proposed display is based on a budget not to exceed thirty-eight thousand five hundred dollars

($38,500.00).

1.2. Background

The City of Rosenberg has a reputation for providing high quality, family-friendly events. Our annual

Independence Day celebration, Family 4th, is our biggest annual event and culminates in a fireworks display. The City has made a commitment to our Family 4th guests to bring the finest of pyrotechnic artistry and professionalism to the celebration and wishes to continue to frow attendance by providing a first-class firework show at our 2025 event. In addition to event attendees in Seabourne Creek Nature

Park, the fireworks display is also viewed and enjoyed by many, at different locations throughout

Rosenberg and surrounding communities.

1.3. Contact Information

Blake Skiles

Procurement Manager

2110 4th Street

Rosenberg, TX 77471

Email: tskiles@rosenbergtx.gov

Phone: (832) 595-3363

Department:

Civic Center

1.4. Timeline

Release Request Date July 24, 2024

Quote Submission Deadline August 22, 2024, 2:00pm mailto:tskiles@rosenbergtx.gov tel:(832)595-3363

2. Request for Quotes

2.1. Scope of Service

It is the intent of the City to be descriptive, not restrictive, and to establish a desired level of service and to meet a pre-established standard of quality. Submitting vendors may offer items of equal quality but the burden of proof of such quality rests with the vendor. The City shall act as sole judge in determining quality and acceptability of services offered. Award preference will be given to the vendor who has verifiable experience in providing same or similar scope of work and performance.

The City wishes to enter into an agreement with a single vendor to provide a turnkey display to include the following:

A. Provide a twenty (20) minute display choreographed to patriotic music.

B. Quote should be based on a display utilizing aerial shells only.

C. Shells should be a mix of three-inch (3") to ten-inch (10") shells with the maximum shell size within the limits of the safe fallout area for the display.

D. No parachutes may be used in the City of Rosenberg display.

E. Provide all necessary labor, equipment, and supervision to set-up, monitor, and dismantle display. Vendor will locate and remove all unexploded shells at the conclusion of the display and perform a through clean-up of display site within 24 hours after the event.

F. Vendor will allow an official representative from the City to be at the launch site to communicate with City staff at the stage area to coordinate the start of the display with the musical accompaniment.

2.2. Vendor Requirements

The successful vendor will be required to complete the following by May 4, 2025:

A. Submit a compact disc or other digital source of mutually agreed upon, pre-recorded patriotic music to the City for review and approval.

B. Make a pre-site inspection with City representatives.

C. Complete and submit a Fireworks Display Permit Application with the Rosenberg Fire

Department.

The successful vendor will also be required to:

A. Shoot display from the required launch site, indicated on the attached map.

B. Transport display products to launch site and store display products at the launch site according to the requirement of the National Fire Code published in the NFPA 1124-1998, Code for

Storage of Fireworks, Manufacture, and Transportation, current edition.

C. Have a competent company representative, thoroughly experience in the type of work being performed, at the launch site at all times beginning with product delivery.

D. Secure all display products as launch site in an area mutually agreed upon by the City and the

Vendor. At no time shall display products be left unattended.

E. Protect all display products from inclement weather before display.

F. Should there be inclement weather the prevents firing of the pyrotechnics, fire on an alternate date, mutually agreed upon by the City and the Vendor.

G. Assume all responsibility for all electronic systems for detonation of display and related electrical connects.

2.3. Quotes Submission

All quotes shall include:

A. Proposed length of display, total shell count, range of shell sizes in inches, and cost of display.

Vendor should also include the option to renew for up to two (2) additional, one-year terms, with associated per year cost. For example, quote pricing for 2025 display, 2026 display, and

2027 display. Note: The City is exempt by law from payment of Texas Sales Tax and Federal

Excise Tax.

B. Separate detailed breakdown of the overall display (introduction, main body, grand finale, etc.)

including size and number of shells used.

C. All company contact information including an email address, organizational structure of the company as it relates to this project, list of staff/key personnel for display and a financial reference.

D. A minimum of three (3) reference where vendor has provided a display of similar size/scope.

Submissions may include hyperlinks to examples of similar work.

E. Proof of General Liability Insurance.

2.4. Award of Services

Following award for services:

A. Vendor shall provide a full and complete copy of General Liability Insurance Certificate, naming the City of Rosenberg as an additional insured for the display dates including set-up and dismantle, and to keep coverage in force until the obligations have been fully performed, without cost to the City.

B. The City shall generate a Purchase Order to the successful vendor on or after October 1st of each contracted year. Said purchase order number must appear on all invoices, packing lists, and all related correspondence. Invoices shall be submitted for payment to rosepayable@rosenbergtx.gov.

2.5. Contract Period

Contract shall commence on October 1, 2024, and continue until September 30, 2027.

mailto:rosepayable@rosenbergtx.gov

3. Vendor Questionnaire

3.1. Are you submitting a quote?*

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.1. Certification*

Vendor certifies they have read this Request for Quotes, viewed any Exhibits (if applicable), and are authorized to submit this quote on behalf of their organization.

Vendor further understands this is not a formal solicitation. A contract may or may not be formed from this request. If a formal solicitation is deemed necessary, vendors will be notified.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.1.2. Quote Document*

Please upload your quote here.

*Response required

When equals "No"

3.1.3. No Bid Comment

Please let us know why you are submitting a no bid.