Request for Quotes for Plant Storage Services

Clean Water Services, a local government agency in Washington County, Oregon, is issuing a Request for Quotes (RFQ) for Plant Storage Services to lease refrigerated cooler space for bareroot plant storage and distribution. The procurement seeks between 5,000 and 7,000 square feet of cooler space capable of maintaining a consistent temperature of 33-34 degrees Fahrenheit with an automatic compressor shutoff. The storage facility must be located within 10 miles of 4490 SW Minter Bridge Rd, Hillsboro, OR, and will need to accommodate approximately 800,000 plants representing 72 different species. The preferred lease term is from September 20 through March 31 for the 2025-2026 period, with options to renew for up to four additional six-month periods (2026-2030). Quotes are due by 5:00 p.m. on Monday, June 16, 2025, and must be submitted via email to the Procurement Specialist. The evaluation criteria include pricing (40%), facility suitability (35%), lease timing and length (10%), references (10%), and location (5%).

The RFQ does not specify set-aside designations or restrictions for specific types of organizations. No incumbent vendors are mentioned in the documentation. The total contract value is not to exceed $250,000, and the District will pay the contractor monthly for the plant cooler space used, with invoices requiring specific detailed information. The contract does not involve asbestos abatement work, and contractors are not required to be licensed with the Department of Environmental Quality. Clean Water Services reserves the right to cancel the solicitation or reject any quotes. The storage facility will be responsible for receiving approximately 800,000 plants between October and early January and maintaining them for distribution to revegetation contractors through March 31 each year. The lease includes flexibility for potential multi-year renewals, providing potential long-term opportunity for the selected vendor.