Request for Quote for Entellisys 5. 6X Upgrade Package for Spare Parts

The City of Fort Myers is seeking quotes for an Entellisys 5.6X Upgrade Package for Spare Parts to support its Emergency Generator Human Machine Interface (HMI) switchgear system. The procurement involves supplying specific hardware components, including HMI CPU A & B components (ABB processors), a firewall, Windows 10 image, and updated programming configured to match prior City upgrades. The components are intended for the Utilities Facility located at 1618 Matthew Drive, Fort Myers, Florida, and will serve as critical spare parts to ensure continued reliability and redundancy of the emergency generator power transfer system. This is a one-time purchase that does not include field labor or new UPS units, with all equipment required to be pre-programmed and configured to match specific Shop Orders 152956287-0010 & 0020. The solicitation was released on December 23, 2025, with questions due by January 6, 2026, at 4:00 p.m., and proposals due by January 9, 2026, at 4:00 p.m. through the City's electronic bidding portal. Award will be made to the responsive supplier with the lowest quote, provided the quote does not exceed the $100,000 competitive bid threshold. The manufacturer's lead time is approximately 20 weeks, and all pricing must be submitted as F.O.B. Destination with shipping charges included.

Suppliers must provide specific documentation to be considered, including State of Florida registration, current certificates of insurance naming the City as an additional insured, W-9 forms, and proof of E-Verify compliance. There are no specific set-aside designations mentioned for disadvantaged enterprises. Suppliers must maintain current Florida licenses, show no evidence of judgments, bankruptcies, pending lawsuits, or criminal activities, and be prepared to provide financial data and qualification evidence within five days of request. The City holds a tax-exempt status and will not be responsible for miscellaneous surcharges beyond the quoted price. The procurement allows for returns of non-conforming items at the supplier's expense and accepts returns for full credit within 90 days of delivery if items are in resalable condition. While no specific award value is explicitly stated, the competitive bid threshold is set at $100,000, which provides a general guideline for the potential contract value. The solicitation emphasizes a comprehensive approach to supplier qualification, focusing on technical capability, financial stability, and compliance with local and state requirements.