Request for Quotations - Bethel Courier Service

The Alaska Department of Health, specifically the Division of Public Assistance, is seeking a contractor to provide daily courier services in Bethel, Alaska, through a Request for Quotations (RFQ). The primary objective is to establish a contract for daily mail delivery between the United States Post Office and the Bethel Public Assistance Field Office. Services must be performed Monday through Friday between 10 AM and 4 PM, excluding specified holidays, with the contractor responsible for picking up all mail from the Post Office, delivering it to the DPA office, and returning outgoing mail to the Post Office. The contractor must provide their own vehicle, equipment, gas, insurance, and handle all associated repairs. Quotations are due by December 23, 2024, at 12:00 PM Alaska Time, with an initial contract term of one year from January 1st to December 31st and five potential one-year renewal options at the state's discretion. The contractor will be required to generate daily delivery tickets indicating parcel quantities and notify the DPA office by text if no mail is available for pickup.

The procurement offers several preference opportunities, including a 5% Alaska Bidder Preference, 2% Military Skills Program Preference, and 5% Alaska Veteran Preference. The total budget for this contract will not exceed $80,000, with pricing to be submitted on a separate Excel bid schedule and including all delivery charges excluding applicable taxes. Bidders must propose a daily fee that comprehensively covers all direct and indirect costs, including vehicle expenses, maintenance, fuel, insurance, and operational costs. The contract will run from 2025 through 2030, with 261 service days per year (260 days in 2028), and payment will be based on actual days worked at the proposed daily fee rate. Contractors must understand that no additional costs beyond the agreed-upon daily rate will be covered by the State. Any bids exceeding the $80,000 budget will be rejected as non-responsive, and the successful vendor must be prepared to meet all operational requirements and service standards specified in the RFQ documentation.