Request for Quotations - Aggregates

Capital Region Water is soliciting competitive sealed quotations for bulk aggregates and asphalt materials for 2027, with quotations due October 22, 2026 at 12:00 p.m. ET via the CRW OpenGov eProcurement Portal. CRW is a municipal authority serving the greater Harrisburg, Pennsylvania area and is an Equal Opportunity Employer committed to ensuring Small Business Enterprises have equal opportunity to compete.

The scope encompasses bulk 2A Sub Base modified crushed stone (1,077 tons annually), bulk AASHTO #8 crushed stone (356 tons annually), bulk AASHTO #57 crushed stone (as required), bulk cold mix asphalt (35 tons annually), and bulk #3 concrete sand (35 tons annually) for delivery to the Water Services Center at 100 Pine Drive, Harrisburg, PA 17103 and the Advanced Wastewater Treatment Facility at 1662 S. Cameron Street, Harrisburg, PA 17104. Deliveries must occur during WSC business hours of 7:00 a.m. to 3:30 p.m., Monday through Friday.

The contract runs from January 1, 2027 through December 31, 2027, with CRW reserving the right to extend for two additional twelve-month periods through December 31, 2029 under the original terms and pricing, subject to satisfactory performance and mutual written agreement. Vendors may offer pricing on an F.O.B. Origin (pick-up) basis or F.O.B. Destination (delivered) basis. F.O.B. Origin vendors must include all anticipated market-driven cost increases such as taxes, fuel surcharges, and freight with no additional increases permitted during the contract period. F.O.B. Destination vendors should include all delivery costs and may reference U.S. On-Highway Diesel Fuel Prices in the Central Atlantic area as a fuel surcharge benchmark. All orders will be placed by telephone on an as-needed basis throughout 2027. Performance bonds, payment bonds, and bid bonds are not required.

Questions are due October 9, 2026, with addenda issued by October 14, 2026. Contractor selection is estimated for October 29, 2026. Bidders must submit completed Bidder Affidavits, Non-Collusion Affidavits, Bidders Questionnaires, Proposals, Agreements, and Bidder Acknowledgements as attachments in the OpenGov portal.