846674aggCapReg.pdf

REQUEST FOR QUOTATIONS

Project 2026-010 Aggregates

Water Services Center (WSC) Advanced Wastewater Treatment Facility (AWTF)

Bryon Maze, Procurement Manager October 1, 2026

1.0 Invitation

Capital Region Water (CRW) is soliciting competitive sealed quotations for anticipated purchases of multiple types of bulk crushed stone, bulk cold mix asphalt and bulk concrete sand for 2027 for use by the Water Services Center (WSC) and Advanced Wastewater Treatment Facility (AWTF).

Solicitations may be obtained online, at no cost, and sealed proposals shall be received in the CRW OpenGov eProcurement Portal at https://procurement.opengov.com/portal/capitalregionwater. Click the green “Subscribe” button. Login or create a FREE account. Click the green “Follow Project” button to receive addenda and/or notifications. Download all Attachments/Documents. Click on “Draft Response”. Follow the instructions to submit the proposal in the portal. Bidders shall submit all questions and examine answers in the portal. Bidders are solely responsible to check the portal for addenda and/or notifications.

2.0 General Information

CRW is the municipal authority that owns, improves, maintains, and operates the greater Harrisburg area’s water system and infrastructure. CRW provides drinking water, wastewater and stormwater services for the City of Harrisburg and portions of surrounding municipalities including Penbrook, Paxtang and Steelton Boroughs and Susquehanna, Swatara and Lower Paxton Townships.

3.0 Background

Bulk 2A Sub Base, Bulk AASHTO #8, Bulk AASHTO #57, Bulk Cold Mix Asphalt and Bulk #3 Concrete Sand are purchased annually by the WSC and AWTF.

4.0 Schedule for Proposal Process

Schedule is subject to change at the discretion of Capital Region Water.

It is the policy of Capital Region Water to ensure that Small Business Enterprises (SBEs) have an equal opportunity to receive, compete, and participate in all contracts. All efforts are made to ensure nondiscrimination in the solicitation, award, and administration of such contracts. This same intent to ensure nondiscrimination in solicitation and award applies to professional service contracts.

Capital Region Water is an Equal Opportunity Employer.

Task Date Request for Quotations Issued October 1, 2026 Question Submission Deadline October 9, 2026, 12:00 p.m. ET Addenda Issued (if necessary) October 14, 2026, 12:00 p.m. ET Proposal Submission Deadline October 22, 2026, 12:00 p.m. ET Contractor Selection Date (estimated) October 29, 2026 https://procurement.opengov.com/portal/capitalregionwater

Water Services Center (WSC) Advanced Wastewater Treatment Facility (AWTF)

5.0 Specifications and Estimated Annual Amounts

Quantities The estimated quantities of materials as set forth herein are based upon the best available information, however, these are estimates only. Estimates do not constitute a guarantee of actual quantities to be purchased under a resulting contract. CRW reserves the right to purchase more or less than the amounts estimated to meet its requirements.

The WSC, located at 100 Pine Drive, Harrisburg, PA 17103, uses single-axle and double-axle dump trucks to pick up Bulk Cold Mix Asphalt and Bulk #3 Concrete Sand only. WSC receives full truckload deliveries of Bulk 2A Sub Base modified, compactable crushed stone and Bulk AASHTO #8 crushed stone by tri-axle dump truck.

The AWTF, located at 1662 S. Cameron Street, Harrisburg, PA 17104 uses a double-axle dump truck to pick up all bulk aggregates. For the purposes of this solicitation, the AWTF does not receive deliveries of bulk aggregates.

Estimated pick up amounts average 5-8 tons per single-axle dump truck and/or 15 tons per double-axle dump truck. Full truckload tri-axle dump truck deliveries of aggregates at the WSC are estimated at 24 tons per load.

6.0 Special Instructions

All orders will be placed by telephone for release on an as needed basis throughout the contract period.

F.O.B. pick up location(s) shall be the closest proximity to Harrisburg, PA zip codes 17103 and 17104.

Vendors are encouraged to provide F.O.B. pricing for multiple locations in close proximity to zip codes 17103 and 17104.

F.O.B. Origin (Pick up location) Vendors shall include any anticipated market-driven cost increases including but not limited to: taxes, fuel, fuel surcharges, freight, etc. into the pricing. No additional price increases will be permitted during the contract period.

F.O.B. Destination (Delivered to WSC)

1. Vendors shall provide delivered pricing including but not limited to: taxes, fuel, fuel surcharges, freight, etc. as of the Proposal Submission Deadline as a guideline. CRW understands delivered pricing during 2027 varies due to On-Highway Diesel Fuel Prices, etc.

Material Description and Estimated Annual Quantity in Tons PICK UP DELIVERED TOTAL Bulk 2A Sub Base modified, compactable, crushed stone 600 477 1077 Bulk AASHTO #8 crushed stone (also referred to as 1B), clean, non-compactable 200 156 356 Bulk AASHTO #57 crushed stone (also referred to as 2B), clean, non-compactable As required As required As required Bulk Cold Mix Asphalt 35 0 35 Bulk #3 Concrete Sand 35 0 35

Water Services Center (WSC) Advanced Wastewater Treatment Facility (AWTF)

2. CRW requests vendors provide estimates of freight costs including a benchmark for fuel surcharges preferably based on U.S. On-Highway Diesel Fuel Prices in the Central Atlantic (PADD 1 B) area at https://www.eia.gov/petroleum/gasdiesel/

F.O.B. Destination (Delivered to WSC)

Capital Region Water Water Services Center (WSC) 100 Pine Drive Harrisburg, PA 17103

(717) 775-1090

• Delivery hours: 7:00 a.m. to 3:30 p.m., Monday through Friday or as authorized in advance by CRW.

• No need to call before delivery. Push call box button at gate upon arrival. Ask for Maynard

Gardner, Distribution Field Supervisor

• Vendors should bring at least one (1) form of government issued identification (e.g. driver’s license) and observe vendor check-in protocol.

• Bidder(s) may visit the Point of Destination by requesting a site visit via the Question &

Answer tab for the project in OpenGov.

The successful vendor(s) agree to provide Safety Data Sheets (SDS) and Technical Data Sheets (TDS) for all materials if requested by CRW.

The successful vendor(s) shall provide all necessary vehicles, equipment and personnel to furnish goods/materials and services.

Bidders are responsible for reviewing all solicitation documents and independently investigating all conditions that may affect the performance of the furnishing of goods/materials and services, including transportation requirements, access to facilities, applicable regulations, and operational conditions. Submission of a proposal constitutes acknowledgment that the bidder has satisfied itself as to all conditions and requirements of the contract.

The Contractor shall possess all licenses, permits, registrations, approvals, agreements and authorizations necessary to furnish goods/materials and services within the Commonwealth of Pennsylvania (and other states if applicable) as well as remain in compliance with all applicable federal, state, and local laws, regulations, and permit requirements throughout the term of the contract.

Any suspension, revocation, violation, or limitation affecting the Contractor's ability to furnish goods/materials and services shall be reported to CRW within two (2) business days of notification to Contractor.

The Contractor shall provide all PODs (proof of delivery), proof of pickup, delivery tickets, weight slips, Bills of Lading and other documentation necessary or other records requested by CRW to verify goods/materials have been furnished.

The Contractor shall furnish goods/materials and services in a timely, professional, and workmanlike manner consistent with industry standards and all applicable regulatory requirements throughout the term of the contract.

https://www.eia.gov/petroleum/gasdiesel/

Water Services Center (WSC) Advanced Wastewater Treatment Facility (AWTF)

7.0 Qualifications/Experience/References

Download “Bidders Questionnaire” pdf document in OpenGov Attachments. Complete and submit with bid.

8.0 Security

Performance Bonds and Payment Bonds are not required for this bid in accordance with the contract documents. Bid Bonds are not required.

9.0 Attachments (Download in CRW OpenGov eProcurement Portal)

1. Request for Proposals (review)

2. Instructions to Bidders (review)

3. General Terms and Conditions (review)

4. Non-Discrimination Notice (review)

5. Bidder Affidavit (complete, submit with bid)

6. Non-Collusion Affidavit (review instructions, complete, notarize, submit with bid)

7. Bidder’s Questionnaire (complete, submit with bid)

8. Proposal (complete, submit with bid)

9. Agreement (complete, submit with bid)

10. Bidder Acknowledgements (Excel worksheet) (complete, submit with bid)

10.0 Contract Length

The term of this contract shall be for the period January 1, 2027 to December 31, 2027. Capital Region Water reserves the right to extend the contract, under the original terms, conditions, and pricing, for up to two (2), twelve-month (12 month) periods (January 1, 2028 to December 31, 2028 and January 1, 2029 to December 31, 2029) upon mutual written agreement of the parties, subject to satisfactory performance, continued need for services, and availability of funds.

11.0 Submission of Proposals

The proposal submission deadline is October 22, 2026, 12:00 p.m. ET in the CRW OpenGov eProcurement portal at https://procurement.opengov.com/portal/capitalregionwater https://procurement.opengov.com/portal/capitalregionwater