Request for Quotation - Solicitation #25IR025 Dried Fruit

The California Department of State Hospitals (DSH) at the Atascadero facility is seeking bids through Request for Quotation #25IR025 for dried fruit products. The solicitation requires vendors to provide 9,450 pounds of dried whole pitted prunes (medium/large size, 7-9.5 grams each) and 90 pounds of seedless raisins, both meeting US Standards Grade B specifications with minimal additives. Strict product requirements mandate that items have no added sugars beyond vegetable oil and sorbate, with delivery scheduled to the Atascadero Receiving Dock during Monday-Friday hours between 7:00 AM and 3:00 PM PST. The contract period spans January 1, 2026, through June 30, 2026, with two planned deliveries. Evaluation criteria focus on lowest cost, with bids due by December 1, 2025, at 3:00 PM PST and evaluation set for December 2, 2025. Vendors must submit pricing excluding tax and provide comprehensive product documentation, including nutritional information and ingredient lists, with potential disqualification for incomplete submissions.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) incentive of 3-5%, though the DVBE requirement is currently waived for this procurement. Bidders must complete several mandatory forms, including the Darfur Contracting Act Certification, Payee Data Record (STD204), Bidders Declaration Form (GSPD-05-106), DVBE Declarations Form (STD843), Recycled Content Certification Form (CalRecycle074), and Voluntary Statistical Data Sheet (VSDS). Unique requirements include mandatory disclosure of any generative AI technology used in bid preparation, with potential contract voiding for non-disclosure. Quantity flexibility allows for up to 15% fluctuation during the contract period, and vendors must deliver products in cardboard cases weighing 25-30 pounds with moisture barrier liners. Products must maintain quality for at least six months post-delivery, and recycled products are encouraged to the maximum extent economically feasible. While specific budget ranges are not explicitly stated, the procurement appears to be a competitive solicitation targeting multiple potential suppliers of dried fruit products for the state hospital facility.