Request for Quotation - Solicitation #25IR024 Buttermilk Biscuits

The California Department of State Hospitals (DSH) at the Atascadero facility is seeking competitive quotations for a Request for Quotation (RFQ) #25IR024 to procure buttermilk biscuits. The solicitation requires 240 cases of frozen, pre-baked buttermilk biscuits, totaling 36,000 biscuits, with specific nutritional and packaging requirements. Each biscuit must weigh approximately 2 ounces, contain 140-170 calories, have no more than 30 grams of carbohydrates, no artificial trans-fats, and no more than 350 mg of sodium. The contract period spans from January 1, 2026, through June 30, 2026, with monthly deliveries to the DSH-Atascadero receiving dock during weekday business hours. Quotations are due by December 1, 2025, at 3:00 PM PST, with evaluation scheduled for December 2, 2025, and award to be made to the lowest-cost vendor. Bidders must submit comprehensive documentation, including the Bidder Declaration Form, Payee Data Record, Darfur Contracting Act Certification, DVBE Declarations Form, and Recycled Content Certification Form.

The solicitation includes provisions for Disabled Veteran Business Enterprise (DVBE) incentives, offering price reductions of 3% to 5% based on DVBE participation levels, though the DVBE Program requirement is waived for this specific procurement. Small business preferences are available in accordance with California guidelines, and bidders are required to offer recycled products to the maximum extent economically feasible. The Department of State Hospitals reserves the right to award based on recycled content at no more than 10% greater cost than non-recycled alternatives. An important requirement mandates that bidders disclose any use of generative AI technology or face potential disqualification. Quantities may be adjusted by up to 15% during the contract duration, and vendors must provide comprehensive nutritional information and ingredient lists with their submissions. While no specific budget range is explicitly stated, the procurement is structured as a competitive, low-cost solicitation with potential for ongoing monthly deliveries of buttermilk biscuits to the Atascadero facility.