Request for Qualifications for On-Call Environmental Consulting Services (Re-bid)

The City of Hayward, Development Services Department, Planning Division is conducting a re-bid Request for Qualifications (RFQ) to procure on-call environmental consulting services. This procurement seeks qualified vendors to provide comprehensive environmental services including preparation of California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents, initial studies, negative declarations, mitigated negative declarations, environmental impact reports, traffic impact studies, hazardous material assessments, geotechnical reports, noise assessments, air quality studies, greenhouse gas emissions assessments, biological resource reports, cultural and historical resource reports, and water quality assessments. Additional services include peer review of technical reports, site visits, attendance at public hearings, and maintenance of project administrative records. The RFQ was released on May 7, 2026, with a questions deadline of May 18, 2026, and a response deadline of May 29, 2026, at 4:00 p.m., with anticipated contractor selection by June 10, 2026. Respondents must submit proposals electronically through the OpenGov Procurement portal supplemented with a spiral-bound hard copy to the Purchasing Department and must include current hourly rates, charges for travel expenses, and overhead charges for sub-consultant management. Evaluation criteria allocate 25 points each to project management experience, project understanding of California municipalities and familiarity with Hayward, qualifications of the firm and team including prior successful CEQA/NEPA project completion within the past two years, and responsiveness to RFQ requirements. Successful respondents must demonstrate current professional licenses and registrations, disclose any conflicts of interest, pending litigation, or service terminations, and maintain workers' compensation insurance with limits of at least $1,000,000.

There are no set-asides or disadvantaged enterprise restrictions identified in this procurement. The RFQ does not identify an incumbent vendor, and the City reserves the right to pre-qualify multiple consultants and select one or more vendors to fulfill its environmental consulting needs. All respondents must comply with mandatory affirmations including certification of non-involvement in nuclear weapons development or production per City of Hayward Ordinance No. 87024 C.S., submission of a non-collusion affidavit, and compliance with nondiscriminatory affirmative action certification statements applicable to nonconstruction contracts of $25,000 or greater or estimated annually at $10,000 or more with potential for multiple deliveries. Contractors must maintain fair employment practices, designate an Equal Employment Opportunity Officer, and are subject to monitoring by a Contract Compliance Officer with potential penalties of up to $250 per calendar day or one percent of the total contract amount for violations. The RFQ does not specify fixed pricing, project budgets, or a specific contract term; rather, compensation is determined based on actual services rendered with the City retaining the right to terminate the agreement with thirty days' written notice. No budget range or award value is specified in the available documentation.