Request for Purchase of Whiteboards

The Public Schools of Petoskey issued a Request for Bid (RFB) for the 2019 Classroom Whiteboards Project on May 24, 2019, with sealed bids due on June 13, 2019 at 1:00 p.m. local time at the Spitler Administration Building, 1130 Howard Street, Petoskey, Michigan. The procurement sought the purchase and delivery of 63 magnetic whiteboards in various sizes, including one 4'x6' board, four 4'x8' boards, four 4'x10' boards, 24 4'x12' boards, 23 4'x16' boards, and five 4'x20' boards, plus two specialty music staff line whiteboards (one 4'x8' and one 4'x12'). All whiteboards must conform to Everwhiteboards.com "Magnetic Whiteboard Narrow Aluminum Frame" specifications, featuring 3-ply construction with a laminated 24-gauge steel face sheet, 1/2-inch fiberboard core, and moisture barrier backing, with a gloss finish resistant to ghosting and staining, accompanied by satin anodized aluminum frames and 2 5/8-inch continuous extruded aluminum marker trays with three channels. Bidders were required to submit fixed-price quotes with unit pricing, line item subtotals, grand totals, warranty periods, and RMA processes for each item, and partial bids and voluntary alternates were accepted if accompanied by product specifications. All bids must include a notarized, sworn statement disclosing any familial relationships between bidder personnel and school board members or the superintendent, as well as an affidavit of compliance with Michigan's Iran Economic Sanctions Act. The district anticipated awarding the contract at its June 20, 2019 Board meeting, with delivery required within 30 days of award at Petoskey High School, 1500 Hill Street, and all materials FOB destination and unloaded by the successful bidder.

The RFB did not identify any set-aside designations or restrictions limiting responses to specific organization types or disadvantaged enterprises. No incumbent vendors, current contractors, or existing infrastructure requiring integration were referenced in the solicitation documents. The Public Schools of Petoskey, as a sales tax-exempt organization, specified that no sales taxes should be included in bids or invoices, and unit bid prices must be honored for any additional purchases made within 60 days after project acceptance. Bids were binding for 60 days from opening, and the district reserved the right to accept the lowest responsible bid, reject any or all bids, waive irregularities, and adjust item quantities up or down according to unit pricing at its discretion. The specific contract award value or budget range was not disclosed in the available procurement documents, though the scope encompasses 63 whiteboards with associated frames, trays, mounting hardware, and installation instructions, with all materials carrying a lifetime guarantee against ghosting and staining.