Request For Proposals To Establish A Pool Of Professional Engineering Consultants On An As Needed Basis For Atlantic County

The following is a list of the professional and administrative services the Consultant may be required to provide for a project specific RFP. Additional and/or other tasks may also be required. 3.1. Services: A. Investigate, evaluate, and/or perform existing conditions survey for roofs, parking lots, ADA compliance, structural integrity, electrical equipment & systems, mechanical equipment & systems, plumbing equipment & systems, indoor air quality, environmental/hazardous materials evaluation/remediation, acoustic evaluations/sound dampening, geotechnical, site security, change of use, program planning, etc. B. Determine testing requirements including type of test(s), quantity, location, etc., and recommend action based upon results. C. Develop project specific construction scope of work (SOW). D. Identify any and all utility coordination, upgrades, relocations, etc., and meet with appropriate entities during design and construction to identify and address any potential issues. E. Identify any/all Building Management System (BMS) that may be impacted by any construction project scope of work. Confirm the identity of the County BMS vendor and/or equipment. Consult with same so all pertinent information is included in design and construction bid documents for seamless operation/renovation/expansion/operation of the system. F. Produce schematics for alternate designs and ballpark construction estimates. G. Design and produce scale drawings. H. Develop technical specifications, including Division 1 Sections (i.e., project manual). I. Develop construction bid Proposal Form including Unit Pricing, Add/Deduct Alternates, project specific Allowances (third party testing, concealed/unknown conditions, material and/or quantity allowances, etc.) with dollar values as needed. J. Determine cost estimates, ranging from ballpark guesstimates to detailed line-item matrixes of preliminary, progress and final budgets. K. Research and apply for grants for project funding and/or reimbursement. L. Evaluate project SOW and develop cost efficient phasing of construction including critical milestones. Include any on-going use of facility/construction area including any scheduled special events, etc. M. Determine if premium time, expedited shipping costs, material, labor or other cost increases/escalations will be required to meet schedule requirements and include in budget development. N. Identify permit requirements, prepare applications and obtain approvals (i.e., local, state, CAFRA, Pinelands, NJDEP, SHPO, including sidewalk closings, road openings, road closures, traffic detours, etc.); O. Participate in project presentations, public hearings, and meetings with County staff, users, permitting agencies (federal, state and/or local), public, etc., either in person or via digital/web-based means as requested. These may require color schematics and elevation drawings for exhibits. P. Prepare public bid documents, including signed & sealed scale drawings and technical specifications, exhibits, attachments, etc. This may also include working with the County in reviewing and editing the Countys General Conditions (aka front end) document. Q. Identify any and all warranties and/or bonds that should be included in construction bid documents in the best interest of the County, including extended warranties, maintenance and emergency services, etc. R. Coordinate and collaborate with local utility companies, authorities and agencies during design and construction. S. Participate in pre-bid site conference and/or tour. T. Prepare any bid clarifications and/or addendums. U. Review of bids received and providing award recommendation. V. Review and redesign of bid documents for one re-bid. W. Scheduling & participating in pre-construction, progress, and any other additional site meetings and/or inspections required for project construction schedule and milestone compliance X. Provide Construction Management and/or Commission Agent services. Y. Prepare and distribute agendas and meeting minutes. Z. Review and approve all submittals, shop drawings, coordination schedules, project schedules, progress inspections, etc., and other documentation required by the project manual. Aa. Review and approve all payment applications. Bb. Review and approve all Requests Against Allowances and/or Change Orders. Cc. Issue Substantial Completion and Final Acceptance documents. Dd. Develop and issue original Punchlist at Substantial Completion(s). Re- inspect and update as needed for final closeout. Include cost estimates when requested for missing, incomplete and/or unacceptable work. Ee. Review and approve attic stock inventory and delivery of same. Ff. Prepare draft list of closeout documents for contractor based on bid document requirements, documents, revise as needed. Gg. Review and approve all Closeout documents including all manufacturers warranties for notable and specialized installed equipment and materials, and all Warranty Certificates; and Hh.. Any other professional services deemed necessary by the County. Project Specific Proposal: When the County requires the need for professional services, it will issue a project specific RFP to selected members of the A & E Pool whose disciplines fit the project. Each project specific RFP issued under this A & E Pool will hold the Consultant selected subject to all of the terms, conditions and requirements of this A & E Pool RFP, forms, insurance, sample contract, etc., included herein. The Consultants will be asked to submit a not-to-exceed total price proposal based on the scope of work identified in the project specific RFP to provide the basic deliverables described above or as appropriate. The Consultant shall use the hourly rates with staff titles that were included as part of their proposal form submitted to the A & E Pool RFP. The not-to-exceed fee shall be further broken down as to investigation; reporting; design; cost estimating, bidding, award; and construction administration, etc. or as described in the project specific RFPs proposal form. The Consultants Not to Exceed amount shall be all inclusive of all services, materials, supplies and equipment necessary to perform the duties assigned by the project specific proposal to the Consultant. Each project specific proposal shall identify any subcontractors and/or sub-consultants anticipated to be used and shall specify the rates at which their services are proposed to be reimbursed. Each such proposal shall also identify and specify a time-and-material price for any other cost or service which is not otherwise addressed in this RFP, as appropriate. Necessarily, such a proposal will involve an estimate of the maximum number of hours that each individual on the designated team may take to accomplish the task. However, actual billing will be based on hours actually used, and therefore may turn out to be less than, but not more than, the proposed amount for any given project.