Request For Proposals Structured Fiber Cabling

South Lake Schools in St. Clair Shores, Michigan is seeking proposals for a structured fiber cabling installation project across five school buildings, including Avalon Elementary School, Elmwood Elementary School, Koepsell Education Center, South Lake High School, and South Lake Middle School. The procurement involves installing eight fiber cable runs between building IDF locations, connecting back to the building MDF, with all fiber capable of minimum 10Gbps connection speeds. Key procurement dates include the Intent to Bid Form due February 6, 2025, a mandatory walkthrough meeting on February 6, 2025 at 2:00 PM, and sealed bids due February 27, 2025 at 2:00 PM. The contract is scheduled for signing by March 11, 2025, with an installation period from July 1, 2025 to September 30, 2025. Vendor evaluation will be based on pricing, technical experience, local service capabilities, and K-12 specific experience. Bidders must include their SPIN number and submit a 5% bid bond, with the selected vendor required to provide a 100% performance bond and a three-year warranty on all work and materials.

The project is funded through the FY2025 E-Rate program (Form 470 #250007522), which may impact eligibility for certain vendors. While no specific set-aside designations were mentioned, the RFP requires vendors to separate E-Rate eligible and ineligible costs in their proposals. The selected contractor will be responsible for comprehensive project execution, including abating existing cable, providing all labor and materials, conducting testing, creating documentation, and implementing fire stopping measures. Although no specific budget range was disclosed, the requirement for a performance bond and comprehensive installation scope suggests a significant project investment. Vendors must demonstrate technical proficiency in fiber cabling installations, particularly within educational environments, and provide evidence of their capability to successfully complete the comprehensive infrastructure upgrade across multiple school facilities.