Request for Proposals: Operation of Contract Transport Service
Closed State & local contract opportunity Posted
- Solicitation number
- 2026-002
- State
- Wisconsin
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 556 Mass Transportation, Transit Bus
- 557 Mass Transportation, Transit Bus Accessories And Parts
- 95294 Transportation Services For The Elderly, Handicapped, Incapacitated, Prisoners, Juries, Students. Etc.
- 96111 Chartering Services (For Other Than The Chartering Of Transportation)
- 96182 Transportation Services (Not Otherwise Classified)
- 96784 Transport Equipment
- UNSPSC codes
- 73161605 Motor vehicles parts or accessories manufacture services
- 73161604 Motor vehicles manufacture services
- 73161606 Motorcycle or bicycle manufacture services
- 73161607 Air or spacecraft manufacture services
- 73161601 Fishing ship or boat building services
- 73152124 Compressor services
- 73161600 Manufacture of transport equipment
- 73161602 Railroad rolling stock manufacture services
- 73161603 Locomotive manufacture services
- Point of contact
-
- Chris Bennett asstcityadmin@cityoflakegeneva.gov (262) 248-9465
Opportunity details come from vendornet.wi.gov. Updated .
About this opportunity
The City of Lake Geneva, Wisconsin, is issuing a Request for Proposals for the operation of a seasonal trolley and transportation service for the 2027 and 2028 summer tourism seasons. The procurement seeks a fully turnkey, contractor-owned and operated transportation service designed to alleviate congestion and reduce downtown traffic during State Highway 50 reconstruction. The service will operate from May 1, 2027, through October 1, 2028, with shoulder season operations (Friday-Sunday, 11 a.m. to 7 p.m., one trolley) and peak season operations (daily service with one trolley on weekdays and two trolleys Friday-Sunday, 11 a.m. to 7 p.m.). The selected contractor must own and provide all vehicles, manage staffing and operations, maintain and insure vehicles, provide vehicle storage, manage dispatch, and deliver all-inclusive service while the City maintains contract oversight only. Proposals must include detailed cost breakdowns with hourly operating rates for driver labor, maintenance, and cleaning across both seasons, structured as a fixed seasonal or annual fee. The service must be ADA-compliant with professional staffing and must include weekly and monthly ridership reports and end-of-season evaluations. Evaluation criteria are weighted as follows: relevant experience (25%), cost and value (25%), operational approach (20%), service quality (15%), and local understanding (15%). Proposals must be submitted electronically in PDF format to Chris Bennett, Assistant City Administrator, no later than 12:00 PM Central Standard Time on May 14, 2026, with the filename format "CompanyName_LakeGeneva_TROLLEY_2026.pdf." Written questions must be submitted by 12:00 PM Central Standard Time on May 12, 2026, and all responses will be posted as addenda on the City's website within 24 hours.
The RFP documentation does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or minority-owned businesses, indicating this procurement is open to qualified transportation providers generally. No incumbent vendors or current contractors are identified in the available documentation. An optional additional bid for intermittent weekend special event use is available as a secondary proposal component. The specific contract award value or budget range is not disclosed in the RFP materials; however, proposers must submit comprehensive cost proposals reflecting all operational expenses for the two-year service period. The City reserves the right to reject any or all proposals, request clarifications, conduct interviews, and negotiate final terms with the selected firm, providing flexibility in the award process and final contract structure.
Opportunity text
The City of Lake Geneva is seeking proposals from qualified transportation providers to operate a seasonal trolley/transport system for the 2027 and 2028 summer tourism seasons.
Submission Deadline: All proposals must be received by the City no later than 12:00 PM (Noon) Central Standard Time (CST) May 14, 2026
Late proposals will not be accepted. Proposers bear risk for timely delivery regardless of chosen delivery method.
All proposals must be signed by an authorized representative of the firm or lead firm if submitting as team. Signature indicates authority to bind the firm to proposal terms, acceptance of all RFP conditions and certification that all information provided is accurate
The City reserves the right to reject any proposals that are incomplete, contain material omissions, or include alterations to RFP requirements.
Required Documents for Submission
- One (1) electronic PDF copy submitted via email to Chris Bennett, Assistant City Administrator
- Filename format: "CompanyName_LakeGeneva_TROLLEY_2026.pdf"
The City will print proposal copies as needed. Consultants should not submit printed proposals unless specifically requested.
Questions
All questions about the RFP or RFP process must be submitted in writing via email to Chris Bennett, Assistant City Administrator, by 12:00 PM (Noon) CST May 12, 2026.
Restrictions
- No questions will be discussed or answered in person or by telephone. Questions will only be answered via email.
- Questions received after deadline will not be answered.
Answer Distribution
All questions received and the City's responses will be posted on the City's website as public addendum. Answers typically posted within 24 hours of question deadline.
It is each proposer's responsibility to monitor the City's website regularly for question and answer postings, RFP addendums or clarifications and any schedule changes or updates.
Addenda
Any changes to the RFP will be posted as addendums on the City's website. Proposers should check regularly for updates.
General Terms
- Proposals submitted in response to this RFP are considered offers to the City and become the property of the City. Proposal materials will not be returned.
- The City's evaluation and selection decision will be based on its assessment of each proposer's qualifications, experience, and responsiveness demonstrated in the proposal.
- This RFP does not obligate the City to award a contract or to pay any costs incurred in the preparation or submission of proposals.
- Proposers may withdraw their proposal personally or by written request at any time prior to the submittal deadline.
The City reserves the right to:
- Accept the proposal determined to be in the best interest of the City and its residents
- Reject the lowest-cost proposal
- Reject any or all proposals
- Waive irregularities or informalities in proposals, provided such waivers are in the City's interest
- Request clarifications or additional information from any proposer
- Conduct site visits, interviews, or additional evaluation steps as deemed necessary
- Negotiate final scope, schedule, and fee with the selected firm
- Award the base scope only or selectively include optional add-on services based on budget availability and value
- Cancel, reissue, or modify this RFP prior to contract execution
- Extend deadlines or modify the RFP schedule with notice to proposers
Point of Contact - City
Assistant City Administrator Chris Bennett
(262) 248-9465
asstcityadmin@cityoflakegeneva.gov
Files
| File | Type | Posted |
|---|---|---|
| RFP - City of Lake Geneva - Contract transport service_1.pdf |
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