Request for proposals for the lease of 15, 948 SF of office space in austin, texas for the fifteenth court of appeals (15TH COA)

The Texas Facilities Commission is requesting proposals for a five-year and ten-year lease of 15,948 usable square feet of contiguous office space in Austin for the Fifteenth Court of Appeals, with proposals due July 14, 2026, at 3:00 p.m. Central Time and a target award date of October 15, 2026.

The space must be located within Austin city limits on a single floor and accommodate 35 full-time employees. Required facilities include a courtroom with minimum 12-foot ceiling height, judges' offices, attorney offices, robing room, evidence room, conference rooms, IT closet with dedicated 24/7 HVAC, receptionist area, break room, public and private restrooms, and support areas. Specialized security requirements include ballistic-resistant materials in designated areas, a Level III ballistic-resistant transaction window, electronic badge entry for all doors, panic alarm systems, and a commercial fire alarm system with monthly monitoring. The lessor must provide 25 reserved secure parking spaces available 24/7 and 43 additional customer parking spaces within 600 feet, and must ensure ADA compliance including accessible ramp access. All construction and renovation work must be completed by the lessor at their expense with a Certificate of Occupancy required prior to the expected lease commencement date of August 1, 2027.

Evaluation criteria weight price at 50%, facility condition at 25%, relevant commercial development and property management experience and financial condition at 20%, and litigation history as a pass/fail threshold. Respondents must submit detailed company information, litigation history, minimum three references, financial statements, evidence of ownership or control with recorded deeds, site plans, location maps, and completed pricing proposals itemizing base rent, janitorial costs, and utility costs. The lease includes annual CPI escalation with a base factor of 25%, 35%, 40%, or 50% depending on utility and janitorial apportionment. The lessor must maintain comprehensive general liability insurance and all-risk property insurance covering at least 80% of replacement cost and bears responsibility for property taxes, building maintenance, utilities, janitorial services, pest extermination, exterior lighting, parking, and landscaping unless otherwise specified. The deadline for written questions is June 23, 2026, with TFC responses posted by June 30, 2026. Award is contingent on continued state funding and approval by majority vote of TFC Commission members.